Project Manager (PNG)

PURPOSE

The Project Manager will work closely with in-country team members, technical staff as well the finance and administration team to ensure the effective implementation of a suite of activities.

They will be part of an experienced team of project managers based in Melbourne. The role will coordinate personnel deployment to PNG, monitor implementation progress & financial management, provide logistical and administrative support and respond to emerging risks.

This is initially a 6 month position with the possibility of extension.

RESPONSIBILITIES:

– Provide project management support to track inputs, progress and outputs against implementation plans and work plans
– Provide coordination support to the implementation of linked Burnet projects and initiatives (including project reporting and tracking).
Coordinate in-country logistical and administrative support to project staff and contracted advisers.
– Support the completion of project reports to stakeholders and donors
Ensure BI policies and donor requirements are integrated into project management and operational systems.
– Lead development of contracts and contract variations, for relevant approvals.
Monitor contract compliance and ensure timeliness of contractual outputs and invoices/payments – including donors and contractors.
– Undertake regular monitoring visits, as required, to assist with the implementation and compliance with program/project-level M&E.
– With support from the finance team, undertake financial monitoring and analysis, including expenditure [budget v actual], budget and forecasting, contractual implications of activity variations; including support other activity leaders as appropriate.
– Oversee financial reporting and invoicing to Donors
– Lead audit processes in accordance with donor requirements
– Coordinate project-level budgeting and planning with input from technical staff as needed.
– Ensure project is in compliance with the Finance Manual and reflects Burnet’s in-country and ongoing obligations.
– Lead recruitment and mobilisation of consultants including reviewing TORs, appointment processes, contract development & orientation.
– Ensure HR procedures manual for the projects is updated regularly and reflect Burnet and in-country obligations.
– Establish and enhance strong working relationships with Country Office and relevant technical staff.
– Establish and enhance strong relationships with key project stakeholders, including development partners and other implementing agencies.
– Ensure Risk Management & Security Plans are in place and updated regularly for in-country activities.

CRITERIA

You will have:

– A University degree or relevant experience in the management and implementation of large development and/or research projects is desirable
– Significant experience in the management and implementation of large development and /or research projects
– Demonstrated donor experience: review, negotiation and compliance management with Donor contracts, policies and procedures, including project reporting to key stakeholders
– Excellent knowledge of Australian development sector & global aid architecture
– Excellent administrative and organizational skills
– Excellent financial and contract management skills, including budget preparation, monitoring, acquittal and report preparation
– Experience in recruitment, contracting and mobilization of consultants and technical advisers
– Excellent relationship management and communication skills, including clients, counterpart agencies and colleagues within cross-cultural teams in Australia or overseas
– Demonstrated capacity to work independently exercising strong judgement, decision-making and problem-solving skills
– Experience working with monitoring and evaluation frameworks and databases, ideally within a health program
– A willingness to travel internationally (6-8 weeks per year)

Benefit from ongoing support and attractive salary packaging working for this leading not-for-profit organisation. Remuneration will be commensurate with skills and experience.

Burnet Institute is committed to providing our people with a supportive working environment. We value diversity and gender equity at the institute and provide flexible working arrangements for our staff. Burnet is participating in the Science in Australia Gender Equity (SAGE) Pilot of the Athena SWAN Charter in Australia.