Executive Assistant/Project Coordinator

YOUR CONTRIBUTION

We are currently seeking an experienced Executive Assistant / Project Coordinator to work with our team at SSI. You will provide high quality professional advice, administrative services and project coordination to support the GM, Public Affairs and Communication. This position will also represent the GM in strategic and operational activities as required and coordinate and contribu te to business projects.

Key responsibilities will include:

• Plan, organise and coordinate work flow through email and diary management, prepare and manage all correspondence, letters and meetings, taking minutes of all key meetings, and liaison with offices.
• Collate relevant papers and materials (often confidential) and undertake research to support meetings and activities of the GM
• Manage and coordinate travel, accommodation, expenses, filing and other administration duties for the GM and direct reports as necessary
• Review, implement and monitor processes and systems to ensure the smooth and efficient functioning of the office of the GM. Includes tasks such as template, report, presentation and spreadsheet creation and management
• Lead agenda preparation and documentation preparation for team meetings and stakeholder meetings
• Event support as required
• Coordinate internal and external meetings, functions, conference
• Content auditing, library and generation as appropriate
• Project coordination – under guidance, manage strategies and projects across the four areas within Public Affairs & Communications
• Other duties as directed from time to time within your skills range and capacity

ABOUT YOU

• Tertiary qualifications in business administration or a related discipline
• Minimum 5 years’ experience in a personal or executive assistant and/ or project role working directly with and Executive Manager, preferably in the communications/marketing field.
• A highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient
• Attention to detail is critical
• Forward planning skills are fundamental with an ability to foresee issues and problem solve
• Strong stakeholder management skills
• Confidence to speak up and influence outcomes
• Understanding of project methodologies and delivery life-cycle
• Excellent verbal communication and highly developed interpersonal skills & diplomacy
• High-level customer service
• High-level written skills

Please respond to the “About You” section in your cover letter.

WHAT WE OFFER

We have a fantastic benefits package that promotes work/life balance; something we are very passionate about! This includes a fortnightly Accrued Day Off (ADO) for full time staff, flexible working arrangements and generous salary packaging options so you can increase your take home pay!