Team Administration Support

Team Support The Team Support role is a full-time position that is the first point of contact for a range of stakeholders, responsible for providing high-quality customer service and comprehensive daily administrative and office support.  You will assist the team to build and access best practice processes and platforms, your role provides end to end delivery of administrative, research, logistics and fundraising support to the Moriarty Foundation. Moriarty Foundation enables Aboriginal communities and families to unlock their own children’s potential. We tailor our approach to tackle local challenges and needs in communities, with local employment at the centre of what we do. Key Duties:

• Providing a high level of customer service and support to all internal and external stakeholders.
• Establishing, updating and maintaining project spreadsheets, records and databases, complying with administrative systems and processes.
• Coordinate meeting requests, research and prepare collateral prior to the meetings.
• Attending meetings, taking minutes and provide action points to relevant staff.
• Assisting with the drafting, formatting and proof-reading of collateral.
• Administer corporate documents, records, and report ensuring accuracy and attention to detail.
• Assisting the team in the co-ordination of project-specific deliverables.
• Liaise with suppliers for costing, quoting and delivery to budget.
• Book travel; prepare itineraries and overall logistical requirements.
• Provide administrative management of the office venues in Sydney and in community.

  Experience:

• A minimum of four years administrative background with excellent organisational skills in the coordination of multiple deliverables with competing deadlines.
• Experience in a Not-for-Profit environment desirable but not essential.
• Systems–orientated with advanced proficiency in MS Office suite on Mac platform and online project management tools (Asana, Google Docs, Smartsheet).
• Proficient use of databases. Experience in Salesforce desirable but not mandatory.
• Attention to detail, well developed prioritisation and organisational skills with the ability to multitask, work autonomously and meet deadlines.
• Highly developed customer service skills and experience dealing with various stakeholders.
• A commitment to high-quality work with a warm, helpful internal and external customer service.
• Demonstrated flexibility in adapting to changing conditions.
• Effective written and verbal communication skills are a pre-requisite, coupled with developed research skills.
• Ability to work cohesively within a small team environment.
• Experience in, or interest to learn quickly about remote region programs and communities essential, particularly in relation to children.
• A current driver’s license.

This position is located in a light and airy contemporary office in Crows Nest Sydney, close to public transport and all amenities. If you have any queries or would like to request a full position description please contact hr@moriartyfoundation.org.au or call Sarah on 0404 286 990 A Working with Children Check and Police Clearance will apply to the successful applicant.