Office Coordinator

About the Role

Play a pivotal role in the administration and coordination function of this dynamic and collaborative office environment. Working alongside a personable, helpful and highly effective Executive Assistant, you will support all aspects of the business to ensure the smooth day to day running of the office, whilst acting as a key point of contact and support for a diverse team of Field Officers operating across Queensland and the Northern Territory. This role provides an excellent opportunity to work in a growing organisation with exciting projects on the horizon. In order to succeed, you will need to be proactive, honest and outcomes focused.

Duties & Responsibilities

• Reception duties, including answering telephone enquiries and meeting and greeting visitors
• Act as key point of contact for all Field Officers, assisting with travel and accommodation arrangements
• Coordinate training and marketing collateral, maintaining stock levels as necessary
• Assist with events coordination and various campaigns
• Regular data entry using internal databases
• Answering helpline support calls and redirecting calls to case managers – full training will be provided
• Sort, record and distribute all incoming and outgoing mail
• Other administrative duties to assist the Executive Assistant as required

Skills & Experience required

Previous administration experience working within a dynamic and reactive environment is required. In order to be successful in this position you will also need to demonstrate:

• Good time management skills – the ability to work under pressure and adapt to changing priorities
• Proactive and helpful attitude, and a willingness to assist with other duties as necessary
• High emotional intelligence, and an ability to build relationships with internal and external stakeholders at all levels
• Strong work ethic and a commitment to the importance of high quality client service and work outcomes

Benefits & Culture

This organisation fosters a friendly, honest and supportive team environment. Additional benefits include:

• An incredible opportunity to make a difference and drive change within the building and construction industry around better mental health and suicide prevention practices
• 5 weeks of annual leave, plus a monthly RDO
• Appealing base salary with 14.5% superannuation and salary sacrificing available
• Travel insurance and income protection offered