Associate Events Specialist

Are you an events expert with a passion for LGBTQ+ inclusion?

Join us in a small collaborative team delivering a range of impactful events!

• ACON’s Pride Inclusion Programs is offering an exciting opportunity for a dynamic person with a passion for creating exceptional events and LGBTQ+ inclusion to cover a parental leave absence for 12 months.
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What’s Pride Inclusion Programs you say?

ACON’s national Pride Inclusion Programs (Pride in Diversity, Pride in Sport, Pride in Health + Wellbeing, and Pride Training) proudly stand as Australia’s suite of not-for-profit support services dedicated to supporting employers, sporting groups and health + wellbeing service providers in all aspects of Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ+) inclusion.

Sitting within Australia’s largest LGBTQ+ community health organisation, ACON, these programs provide ongoing expertise and support across all sectors and industries via membership programs, fee-for-service training, national benchmarking indices and events.

Ok, so what’s the role?

The Associate Events Specialist works alongside ACON’s Pride Inclusion Programs’ Events & Social Media Producer to assist in the organisation and facilitation of a number of major events including the Australian LGBTQ+ Inclusion Awards, Pride in Sport Awards, Pride in Health + Wellbeing Awards, Pride in Practice Conference, Pride in Sport Summit and the programs presence at community events such as Mardi Gras’ Fair Day.

This role reports directly to the Associate Director, Operations, Events & Partnerships, Pride Inclusion Programs and requires:

• Event planning and organisation.
• Ticket registration, including managing guest lists.
• Engaging and working with event suppliers, sponsors, and corporate professionals.
• Sourcing event materials as needed.
• Tracking and managing event budgets and expenses.
• Internal and external communications including event promotion, event information and post-event feedback.
• Attending and assisting on the day of the events, including bump-in and bump-out.
• Assisting and co-ordinating with Audio Visual and Venue teams at events.
• Liaising with Entertainers, MC’s and Speakers in the lead-up and during events.
• Organising and assisting with merchandise sales.
• Assisting with social media content creation and scheduling.

Who are we looking for?

Someone with:

• Event management / coordination experience.
• Knowledge and/or experience working with LGBTQ+ communities.
• Experience in managing event budgets as well as sourcing and negotiating, and engaging suppliers.
• Knowledge of, and experience using MS Excel, Word and PowerPoint.
• Good oral and written communication skills for both internal/external stakeholders.
• Ability to work independently and as part of a collegiate team; willing to assist across all areas during peak times.
• High level organisation and efficiency, including the ability to manage multiple tasks and events at any one time.
• Ability to maintain professional conduct when dealing with clients and stakeholders.
• Ability to manage personal social media engagement in alignment with ACON’s policy and practices.

Some additional desirable attributes:

Someone with:

• A current unrestricted Drivers Licence.
• Social Media content creation and management experience.
• Experience using Hootsuite, MailChimp and Survey Monkey.
• Experience managing and updating WordPress websites.
• Experience organising and running Online Events using Zoom Events or similar platforms.
• An understanding of and commitment to ACON’s communities.

What else can we tell you?

ACON provides a colourful, nurturing, and fun workplace. Our employees and volunteers are the foundation for our ongoing effectiveness and for our capacity to deliver innovative community engagement and health promotion programs and initiatives for our communities.

To support the successful candidate in their new role at ACON we offer:

• Flexible working arrangements.
• Generous learning and development opportunities.
• Supportive working environment with a knowledgeable and friendly team.
• Salary Packaging up to $35,000 gross up value (i.e., currently up to $15,900 Expenses + $2,650 Meals, tax free).
• Generous pro-rata leave entitlements – including up to an extra week of paid leave for full time employees to be taken during our Christmas and New Year’s shutdown period.
• Employee Assistance Program (EAP) – access to a comprehensive counselling service free to employees.

What’s the remuneration and working details?

Salary: Commensurate with skills, qualifications, and experience.

Location: ACON’s Gadigal/Sydney office, with flexible working options a possibility (away from the office).

Hours: Full-Time (70 hours per fortnight) on a 12-month fixed-term contract with the possibility of extension.

How can I find out more details and apply?

If this sounds like you, we invite you to apply to join our team and help us make a meaningful impact on the lives of those we serve. By joining us, you will be part of a mission to create a healthier and more inclusive community. We highly encourage Aboriginal and Torres Strait Islander people, people from CALD backgrounds, people with disabilities, and people of all genders to apply.

For more information on the role, please contact Elaine Czulkowski, Associate Director at eczulkowski@acon.org.au.

If this sounds like the position and organisation you’ve been looking for, find out how to apply at Associate Events Specialist

All applicants must include:

1. Your completed ACON Employment Application Form – with all the details filled in where requested;
2. Your Cover Letter outlining how you meet the Selection Criteria (max 2 pages); and
3. Your Resume (max. 2 pages).

Applications close: Sunday 8 September 2024