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Company Secretary / Director

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Organisation : The Chase and Tyler Foundation

Location : Melbourne

Time required : 15 hours per month

Duration of project : 3 years

Sector : Community Engagement, Community Support Services, Health – General

Posted on : 14 Dec, 2018

About the Role

Organisation: The Chase and Tyler Foundation
Location: Melbourne
Work Type: Voluntary
Term: 3 years
Application closing date: 5 January 2019

Overview of the Organisation: The Chase and Tyler Foundation (CTF) is a not-for-profit organisation which was established by Vanessa Robinson in 2011 after her sons, Chase 8 and Tyler 6, died from accidental carbon monoxide (CO) poisoning in May 2010. This was caused by a gas heater in their rental property, which spilled carbon monoxide into their home due to a lack of servicing and maintenance of the heater.

The accident highlighted not only a lack of knowledge about gas and fuel burning appliance safety and CO poisoning throughout the Australian public, but also within government, gasfitting, building industries and emergency services.

CTF raises awareness on a national level of domestic gas and fuel burning appliance safety, CO poisoning prevention and energy poverty. We’ve been critical in raising the level of awareness Australia currently has on these issues.

About the role: The purpose of this role is to support the robust governance framework of the Chase and Tyler Foundation assisting the Board to meet its governance obligations under the Australian Charities and Not for Profits Commission (ACNC) Act and other applicable legislation.

• Advise the board and its committees on governance matters
• Maintenance of the Company registers including register of members and directors
• Ensuring statutory compliance with applicable governance requirements including ACNC governance standards
• Preparation and submission of appropriate documentation for ACNC, ASIC and similar organisations
• Ensure compliance with the provisions of the Constitution
• Monitor that board and committee policies and procedures are followed
• Annual review and execution of Board policies and procedures
• Organisation of the annual Board and Committee calendar of meetings and reports, events etc
• Scheduling bi-monthly board meetings, annual general meeting (AGM) and workshops
• Coordinate the timely completion and despatch of board and committee papers
• Ensure that the business at board and committee meetings is accurately captured in the minutes and distributed
• Follow up all action items with Board Members between meetings
• Provision of advice to Chair on procedural requirements
• Preparation of the Annual Report alongside the Executive Team and Chairperson
• Serve on Committees as required
• Help to organise and facilitate the induction and professional development of the Directors
• Performing other ad hoc administrative duties as the need arises (may include checking CTF email account and forwarding enquiries to relevant board members for response)

Key Selection Criteria – Essential
• Prior experience as a Company Secretary
• Relevant territory qualification (law, business, accounting or similar)
• Demonstrated relationship management skills
• Strong oral and written communication skills
• A collaborative approach to governance with the ability to think clearly, originally and laterally

Regular Commitments
• Facilitating and attending bi-monthly Board meetings – Located in Melbourne
• Facilitating and attending the Annual General Meeting
• Attending/facilitating Strategic Planning days
• Regular communications with the Chairperson, Executive Director and Treasurer

Time commitment: This role will require a minimum of 15 hours per month

Application Procedure
Please provide a cover letter and copy of your CV to Vanessa Robinson, Executive Director by 5th January.

Phone: 0459 484 821

About the Organisation

Organisation Name : The Chase and Tyler Foundation
Not for Profit : Yes

Apply for this Position

For details concerning this role , please contact

Vanessa Robinson

Phone : 0459484821

Email :

Please quote in application: Company Secretary / Director via Pro Bono Australia.


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