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Volunteer Board Director & Company Secretary

Organisation : Big Group Hug Ltd

Location : Melbourne, Online (Bundoora)

Time required : 2-3hrs per week

Duration of project : Ongoing

Skill area : Board & Committee Members

Sector : Children

Application closing date : 13 Aug, 2021

About the role

The company secretary plays an important role in supporting the effectiveness of the Big Group Hug Board by monitoring that board policy and procedures are followed and coordinating the timely completion and despatch of board agenda and briefing material. He or she is an active conduit for communication with responsibilities for agendas, records, compliance and much more.

Your previous Company Secretary experience will allow you to:

  • Advise the board and its committees on governance matters,
  • Monitor that board and committee policies and procedures are followed,
  • Coordinate the timely completion and dispatch of board and committee papers,
  • Ensure that the business at board and committee meetings is accurately captured in the minutes, and
  • Help to organise and facilitate the induction of new Directors

Key Responsibilities

  • perform the duties and responsibilities of a Company Secretary with due care and diligence in compliance with all applicable laws, the Constitution and any specific delegations or policies approved by the Board.
  • Attending bi-monthly (up to 6 per year) Board meetings regularly as well as any additional meetings, such as committee meetings, planning sessions or working group meetings, and following up on commitments made in a timely manner.
  • Become an active member of  any sub committees 

Key Selection Criteria

  • Prior experience with NFP governance;
  • Prior experience as a Company Secretary;
  • Relevant tertiary qualification (governance, law, business, accounting or similar);
  • An appreciation of the challenges of smaller not-for-profit organisations;
  • Demonstrated relationship management skills;
  • Strong oral and written communication skills; and
  • A collaborative approach to governance.

About the organisation

Organisation name : Big Group Hug Ltd

Big Group Hug is a volunteer-driven not-for-profit organisation based in the northern suburbs of Melbourne. Every day we help children experiencing hardship by giving them the basics they need. Through this, we help break the cycle of poverty and disadvantage for each child.

Our service has become a vital part of the local government response to social issues such as family violence, homelessness, seeking asylum, financial hardship, living with a disability, and unemployment. It is heavily relied upon by agencies including, but not limited to, local government, large charities such as
Anglicare, Berry Street and The Salvation Army, as well as women shelters, foster care agencies and many more.
The items we provide range from newborn nappies to books for school, from emergency packs for displaced children to warm coats and boots, helping keep them warm, safe and learning.

How to apply

Please send current CV and covering letter outlining relevant experience

Please send your expressions of interest including your resume and covering letter outlining your relevant experience to

Applications close by 13 August 2021

Only successful applicants. will be contacted for interview.

Please quote in application: Volunteer Board Director & Company Secretary via Pro Bono Australia.


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