About the role
We are seeking a volunteer Company Secretary to assist us to meet the objectives in the context of safety governance and company secretarial obligations. The Foundation’s registered office is situated in Brisbane. Minimum 5 years practical experience with compliance and general company secretarial duties, and knowledge of director’s responsibilities, have advanced communication and interpersonal skills, exceptional attention to detail and proven ability to support a Board and advisor’s. You will have demonstrated knowledge of company secretarial requirements and relevant statutory processes.
In addition to responsibilities listed in s188 of the Act, compliance responsibilities would typically include confirming the prepared documents by CEO & SGF Administrator, not limited to:
- Managing board processes – board and committee papers and circulation of agendas, minutes, discussion papers, proposals for the board and its advisors:
- Ensuring the necessary registers are established and properly maintained and ensuring that the company’s financial records are maintained, and reports prepared in accordance with the requirements of the Act;
- Ensuring records of advisors and directors’ meetings are kept in compliance with the Act and the organisation’s constitution (again, the company secretary cannot do this without authority);
- Understanding and ensuring the company complies with its statutory obligations, ensuring requirements of ASIC and other regulators are met, including continuous disclosure.
- Providing or procuring advice for directors regarding application of the Act, company constitution, ASIC requirements and other legal and regulatory requirements;
- Development, implementation, communication and maintenance of compliance policies, processes and procedures.
Check off on completion by CEO for the below duties:
- Advising the board on good practice in corporate governance, e.g. giving guidance on the legal implications of the way it discharges its duties, runs meetings, and makes decisions;
- Promoting the compliance framework to safeguard the integrity of the organisation;
- Counselling the board on standards of ethical and corporate behaviour;
- Ensuring the board has the information it needs to make informed decisions (for the Business Judgment Rule defence);
- Organising board performance reviews;
- Being involved in risk management and corporate responsibility matters;
- Policy formulation for the board;
- Managing director induction and maintenance of a director manual;
- Organising Directors’ & Officers’ (D&O) insurance.
- Minimum one (1) year term
- On average, about one hour per week across fifty two (52) week period
- The Board meets monthly for the first twelve (12) months in Brisbane or virtually – Av 2-hour meetings – Quarterly second and subsequent years.
- A Police check and a National Personal Insolvency check will be required to be completed by the successful applicant.
About the organisation
The Safety Governance Foundation a Not for Profit Organisation which was launched globally in May 2021, promising to rethink the way organisations around the globe focus on the safety of our work. Our Board of Directors bring a breadth of experience and skills from diverse professional backgrounds.
World-First peak body to focus on safety in the boardroom. The Safety Governance Foundation promise's to rethink the way organisations around the globe focus on the safety of our work.
There was a real need to approach safety in the boardroom through a new and improved lens.
The latest statistics show that 245 people lost their lives at work or as a bystander impacted by our
work; that is 4.7 people a week . There has been some great work done on improving safety management in the workplace, our leaders, boards and key executives have not been supported to grow and develop safety governance to help guide the conscience of a business.
The Foundation's objective is to promote safety governance and improve knowledge and skills
relating to safety governance. Safety governance is often overlooked, however with the
increasing focus on the actions of company directors and executives, it is timely to remind people
that workplace safety doesn’t start and end with hand sanitiser.
Safety is not simply a box that is ticked in an annual report or a number for the record, it is a critical
responsibility and key to an organisation’s success.
We know workers are the greatest asset to any company, however they are considered 'other
stakeholders' in corporate governance processes and are often omitted in corporate governance
frameworks and responsibilities worldwide.
We reviewed a number of corporate governance frameworks from around the globe that
accounted for 80.45% of the world's GDP and found only 21.7% mentioned safety whilst 47.8%
mention the environment.
Non-financial risk is an area where the metrics need some real attention to ensure they
appropriately measure safety performance and that ESG & sustainability reporting programs
reflect this. The Covid-19 pandemic has highlighted that safety reporting is not taken seriously in
these measures. Society now demand safety-trust from the marketplace and this has made
“safety the new green.”
We must have the right frameworks in place to ensure all people in the marketplace are safe, this
includes our workers, our customers and the public. In order to do this, we need to help educate
and ensure the right safety checks and balances are in place,
How to apply
Please submit your application, including your CV to:
And please complete the questionnaire attached to the following link:
Please quote in application: Volunteer – Company Secretary via Pro Bono Australia.