Administration Assistant (Finance & Operations)

Position Description

Role: Administration Assistant (Finance & Operations)

Reports to: Chief Financial Officer

Salary range: $60,000 – $64,999 plus super (FTE)

About The Conversation:

The Conversation is an independent source of information, analysis and commentary from the university and research sector – written by acknowledged experts and delivered directly to the public. Our team of professional editors work with academic authors to make their wealth of knowledge and expertise accessible to all.

Purpose of the Role:

Reporting to the Chief Financial Officer, the Administration Assistant (Finance & Operations) will provide administrative support across all teams. This diverse role will be responsible for ensuring The Conversation’s head office in Carlton runs smoothly.

The successful applicant will have well-developed communication and organisational skills and experience in office administration. A background in accounting and/or finance is desirable.

Key responsibilities include, but are not limited to:

Management team support:

• Assisting the Executive Directors and the Senior Management team with diary management and administrative tasks
• Assisting with board and committee meetings including room & catering bookings and taking minutes

Editorial team support:

• Responding to editorial and technical support email requests
• Coordinating and sending the daily ‘Expert Request’ and Media email newsletters
• Providing general administrative support to editorial staff as required
• Setting up meetings for editors, both online and in person

Finance administration:

• Supporting the Chief Financial Officer and the Management Accountant where necessary (e.g. filing, petty cash management)
• Assisting with HR recruitment processes
• Responding to donor phone calls and recording donations

Office & general administration support:

• Arranging and booking travel and accommodation for staff
• Arranging and booking staff meetings
• Greeting visitors to The Conversation and answering the phone
• Managing office supplies and helping keep the office tidy
• Sending and receiving letters and parcels
• Managing external subscriptions
• Assisting with events and training

Key selection criteria:

You will be able to prioritise competing demands in a fast-paced newsroom environment. Ideally, you will have:

• Experience in office administration and finance
• Ability to work with a wide range of people and with external partners
• Ability to work autonomously
• Team player with an enthusiastic approach to the job and ability to work cohesively in a diverse team
• Excellent time management skills and ability to meet deadlines
• Strong organisational skills
• Care and attention to detail
• High level of initiative and communication skills

Benefits

• Work in a state of the art new office building in Carlton with beautiful outdoor spaces, onsite child-care and leafy parks nearby
• Competitive Salary
• Full Time or Part Time options
• An engaging and meaningful workplace
• Collaborative and supportive team environment

Questions

Please send us a copy of your CV and answers of no more than 200 words each to these four questions:

1. Tell us about your career and professional accomplishments.

2. Why have you applied for this role and why would you be a good fit for this

position?

3. Tell us a little about you, your background and life experience and the factors that

make you who you are. We particularly value all kinds of diversity and would like to hear about anything about you or your background that would enable you to bring something unique to our team.

4. Do you have the right to work in Australia?

If this sounds like you and you would like to be part of our friendly team of experienced editors and journalists, we would love to hear from you.

Please submit your CV to work@theconversation.edu.au

Applications close Friday February 3, 2023.