veski Events Assistant

As the veski events assistant you will work at the forefront of innovation in Victoria as part of a close-knit team focused assisting in the coordination and delivery of key events to enhance networking opportunities across the veski connected innovation community and broader Victorian innovation system. There is also scope to assist in the communications and promotion of these events.

Your role is pivotal to the success of veski’s events which underpin a suite of proactive, innovative programs, partnerships and skills training and education opportunities tailored to support the community’s needs, forming part of Victoria’s thriving science and innovation communities.

The role reports directly to the veski fellowships and operations coordinator.

You will be highly motivated, extremely well organised and have a high level of attention to detail. You will also be innovative and comfortable working collaboratively or autonomously as required.

• Working hours: Full / Part Time (4 days per week)
• Location: Our team currently works from home – attending onsite event venues (as required) and gathering regularly for face to face engagements.
• Start date: ASAP
• Closes: Applications are being reviewed on a rolling basis so please apply ASAP if interested.

KEY RESPONSIBILITIES INCLUDE:

• To assist in the coordination and delivery of all veski event activities including but not limited to veski fellowship programs; our connected community activities; the veski inspiring women program; the Victoria Prize for Science & Innovation & the Victoria Fellowships as well as public conferences and workshops; including stakeholder liaison with representative communities;
• Providing assistance and support in promoting the veski events through veski’s social media communication platforms;
• Providing administrative assistance to the fellowships and operations coordinator during times of application calls and the processing of selection panel documentation;
• Providing administrative support to the veski MD & chief executive and contribute to the development of business proposals, communications, events and resource allocations. Work at this level may require the ability to investigate, interpret or evaluate information;
• Contributing to resource and budget planning and reporting within veski events activities;
• Providing administration and support services to all veski programs and activities on a day-to-day basis, including data management, spreadsheets, timetabling and stakeholder and supplier liaison; and
• Ensuring appropriate records are managed, monitored and maintained.

AS THE VESKI EVENTS ASSISTANT YOU WILL POSSESS:

• a tertiary qualification
• highly developed organizational and coordination skills
• outstanding written and oral language skills with a keen eye for detail
• demonstrated extensive high level experience in administrative and office management
• interpersonal and communication skills with the ability to liaise effectively with all stakeholders
• passion for coordinating and managing events and meetings
• an ability to work as a team member and to support management by working independently, including the ability to initiate action without specific instruction and to identify continued improvement opportunities.

Preferred but not essential:

• some event management experience
• a keen interest in marketing & communications.

PERKS OF WORKING WITH VESKI

veski provides a flexible, supportive and creative work environment where you will play an important role in the success of the organisation.

Additional benefits include:

• flexible working arrangements (we particularly encourage you to apply if you’re returning to the workforce or are considering transitioning from academia to industry)
• working from home (except when we are delivering events face to face or meeting as a team in person)
• centrally located events – within easy access to public transport
• on the job training with support from colleagues
• variety of professional and personal development opportunities including mentoring
• being part of an epic team to learn, grow, have a positive impact, and immerse yourself in our innovative society

If you feel you can do even 60-70% of the role, we encourage you to apply. We’re aware that women more often than men, only apply for jobs they feel 95% qualified for.