Organisation : Botanic Gardens Australia and New Zealand
Location : Online
Work type : Part-time, Contract/Temporary
Profession : Administration & Office Support
Sector : Conservation & Environment
Salary type : Annual Package
Salary : $65,000-$67,000 per year
Application closing date : 11 Aug, 2025
About the organisation
Botanic Gardens Australia and New Zealand is the peak body representing botanic gardens across Australia and New Zealand. With over 150 members, 90+ of which are botanic gardens and arboreta, our vision is to create a future where plants are valued and protected, ensuring a greener, healthier and more resilient world for generations to come.
What makes a botanic garden unique is the fact they hold documented collections of living plants for the purpose of scientific research, conservation, display, and/or education. They play a significant role in safeguarding our flora through science, research and conservation programs and importantly they are the interface between plant conservation and the public. They are responsible for educating and empowering communities in safeguarding our plants. They provide significant benefits to our health and well-being and are vital green spaces of social, cultural and heritage value within communities.
Botanic gardens are increasingly being recognised as the frontline in tackling the biggest challenges facing our future — biodiversity loss, adaptation to a changing climate, food security and pest and disease management.
Operating since 2004, our membership is not limited to botanic gardens but has expanded to allied institutions that share our vision including zoos, councils, cemeteries, nurseries, educational institutions and non-botanic gardens. We envision a future where every community has access to diverse and healthy plant life, where green spaces are cherished and protected, and where sustainable livelihoods are built around the cultivation and preservation of plants.
About the role
Administration Officer (Part Time, 16 hrs/week)
12-month contract with possibility of renewal
Are you highly organised, proactive, and passionate about supporting organisations that protect our environment?
BGANZ (Botanic Gardens Australia and New Zealand) is seeking an Administration Officer to join our small, dedicated team. This part-time role is critical to ensuring the smooth and efficient operation of our organisation and supporting our members – botanic gardens across Australia and New Zealand who care for plant collections and lead vital conservation work.
About the Role
The Administration Officer is the primary point of contact for members and stakeholders and provides essential administrative support across general operations, finances, governance, and member services. You will work closely with the CEO to:
- manage member and donor records and databases
- manage organisational inboxes and respond to member queries professionally and promptly
- onboard new members
- coordinate invoices, remittances, and liaise with our accountants as needed
- assist with governance including reporting to ACNC and Board and subcommittee meetings
- support policy upkeep and operational administration
- coordinate it and digital support
- support marketing and member communications
- help create tools and processes that improve efficiency and member experience
- perform other administrative tasks to support the team and organisation as required.
About You
We are looking for someone who is:
- organised and detail-oriented, with excellent time management skills
- proactive, able to take initiative and work independently while meeting deadlines
- an effective communicator, confident in liaising with members, stakeholders, and colleagues professionally
- experienced in relationship management (e.g. managing member or customer records and communications)
- tech-savvy, with a willingness and aptitude to learn new systems and tools quickly
- flexible and collaborative, with a commitment to supporting team goals and organisational objectives.
Essential Skills and Experience
✅ Strong written and verbal communication skills
✅ Excellent organisational and administrative skills, with attention to detail
✅ Ability to manage multiple tasks and prioritise effectively
✅ Confidence using Microsoft Office suite and cloud-based collaboration tools (e.g. SharePoint, Teams, or Google Workspace)
✅ Experience managing databases or member records systems (CRM or similar)
✅ Commitment to professional integrity and confidentiality.
Desirable Skills
⭐ Experience with WordPress website management
⭐ Experience with Xero accounting software
⭐ Familiarity with Canva or basic design tools
⭐ Experience in not-for-profit administration or membership-based organisations
⭐ An interest in botanic gardens, horticulture, conservation, or environmental organisations.
Role Details
- Part time: 16 hours per week
- Contract: 12 months, with the possibility of renewal
- Location: Flexible within Australia, remote work supported
- Reports to: CEO
Why Join BGANZ?
- work for a respected peak body supporting botanic gardens and plant conservation
- flexible, supportive work environment within a small, passionate team
- opportunity to build skills across membership, finance, and governance administration.
To Apply
Email applications to secretariat@bganz.org.au.
Applications close Monday 11 August at 5PM AEST.
How to apply
Email applications including a cover letter to secretariat@bganz.org.au.
In your application, ensure to address the skills and responsibilities outlined in the attached job and position descriptions.
Please quote in application: Administration Officer via Pro Bono Australia.
Sector: #Conservation_and_Environment
