Senior Office Manager

Seeking part-time Senior Office Manager that has excellent attention to detail, able to work independently and motivated to ‘make a difference’ for a growing Blood Cancer Foundation (NFP).

About the role:

If you view the world differently and enjoy shaking up how things have been done before, then this role is an exciting opportunity to join the Snowdome Foundation, a growing, dynamic NFP.  Our mission is to improve the lives of Australians living with blood cancer by supporting next-generation treatments for blood cancer. 

We need a motivated Senior Office Manager with strong attention to detail to support key areas:  Board and Committees administrative support, donor correspondence, Salesforce CRM database, office management support, website & newsletter communication and event management.  Will also provide support for special projects such as fundraising events, donor presentations and other areas as required.

This is a part-time position (0.8 FTE) including up to 2 after hours meetings per month (one year contract).

Working closely with the CEO and Executive, you will be responsible for:

• Circulate agendas & pre-reading, keep minutes, organise catering and follow up action steps for Board and Committee meetings (Strategy & Policy, Donor, working groups and strategy sessions) and other meetings as requested. Coordinate fortnightly Snowdome Executive meetings including agenda, minutes, and teleconference details.
• Monitor donor gifts, issuing receipts and thank you letters and maintaining a donor log. Maintaining a donor database and issue periodic donor updates.
• Oversee efficiently running the Snowdome Office in all areas including IT, office supplies and other office related matters. 
• Recommend updates and maintain the data integrity for the CRM database. 
• Provide backup support to issue periodic newsletters and posting to social media.  Update website content to ensure it is timely and accurate. 
• Provide Event Management support as needed.

Key selection criteria:

• Demonstrated excellent attention to detail.
• Capability to handle multiple priorities and deadlines.
• Demonstrated excellent organisational administrative skills (including computer literacy and time management).
• Excellent verbal and written communication skills across internal and external stakeholders.
• Demonstrated initiative and ability to solve problems.
• Good knowledge of small business IT requirements.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Knowledge of SalesForce, MailChimp and WordPress would be advantageous.
• Experience in not-for-profit environment, highly desired.
• Project management and event management experience, highly desired.

Qualities:

• High level of integrity and professionalism.
• Passionate about NFP.
• Self-manages/independent.
• Self-motivated doer with initiative.