Chief, Finance & Corporate Services (AS776)

Youth Support and Advocacy Service (YSAS) is an established and respected for-purpose organisation providing a range of drug and alcohol, mental health and other services to young people experiencing serious disadvantage. Its vision is a community where all young people are valued,  included and have every opportunity to thrive.
Reporting to the CEO as a key member of the executive leadership team, your brief is to enable YSAS to continue to deliver the highest quality services to its clients. Responsibilities span finance, payroll, ICT business processes, administration, contract management, strategic procurement, statutory  compliance and all other aspects of organisational support.
With qualifications in finance, business and/or corporate services, you are a proven manager of  multi-disciplinary teams, with skills in risk, compliance and Company Secretarial matters. Your stakeholder engagement and influencing abilities equip you to excel in a regulated, dynamic and  values-based environment.

POSITION DESCRIPTION

Child Safety
YSAS is a Child Safe organisation. We actively promote the safety and wellbeing of young people, and are committed to protecting young people from harm or abuse who come into contact with and/or access our service. Applicants must undergo rigorous screening and recruitment processes, including providing evidence of current WWCC and National Police Check prior to commencing employment.

Position Purpose
The position ensures strong financial management and delivers a culture of accountability within YSAS. This includes achievement of organisational best practice in: contract management, strategic procurement, statutory compliance and organisational support (finance, payroll, ICT business processes, and administration). The position enables YSAS to deliver high quality services to clients.

Reporting Relationships
This role reports into Chief Executive Officer.
This role has as direct reports:
– Functional Manager (ICT)
– Functional Manager (Finance)
– Manager Legal and Compliance
– Manager Payroll
– Manager Business Processes

Key Relationships/Interactions
The primary stakeholders that this role will interact with are:
∙ Other YSAS Executives
∙ Functional Managers and General Mangers
∙ Contract partners
∙ Other strategic partners in own portfolio

Key Challenges
Incumbents in this role must work as part of an Executive team to ensure compliance with legislation and policy and ensure congruency with the values and strategic direction of YSAS.
Special Conditions
Prior to commencement of employment incumbent must provide YSAS assurance of their: ∙ Working with Children’s Check (WWCC).
∙ Satisfactory National Police Check (NPC).
∙ Any relevant required professional registrations (e.g. AHPRA, CPA, etc)
∙ Driver’s licence.
∙ Copies of all relevant qualifications.
Other relevant role information
∙ Some out of hours work may be required.
∙ The incumbent of this role may be required to work at various different YSAS sites depending on YSAS operational requirements.

Responsibilities
This position description provides an indication of the type of duties you will be engaged to perform. You may be lawfully directed to perform any duties that a person with your qualifications, skills and abilities would reasonably be expected to perform. The Chief of Finance and Corporate Services is responsible for:

Leadership and Management
∙ Contributes to the development of a performance culture that is accountable and upholds the values and operational requirements within the
organisation through effective management of own area;
∙ Contributes to the development and
implementation of the YSAS Strategic Plan and the operational 12 month plan that will sit under this

Finance
Ensure the finance team has robust financial systems in place to deliver:
∙ monthly financial reporting
∙ year-end processes including audit and annual financial statements in compliance with relevant legislation and applicable accounting standards; ∙ acquittals for funding bodies;
∙ budgeting and forecasting
∙ preparation and presentation of financial reports to the Executive, Risk and Audit Committee, Board, and Managers;
∙ support for organisational business development initiatives;
∙ financial and budgetary advice and support to Program Managers, including an ongoing review of cost structures;
∙ effective financial management and internal controls according to accounting standards;
∙ sound accounting policies and procedures; and
∙ effective monitoring and management of organisational cash flow and investment of funds.

Payroll
Responsible for the efficient and effective management of payroll

ICT
∙ Responsible for the YSAS ICT Strategy and Operational Plan
∙ Ensure the IT Manager and team provide effective and fit for purpose systems and architecture
including:
o IT support;
o Phones;
o Shared servers;
o Email and communications;
o Software;
o Hardware; and
o Vendor management

Organisational Governance, Accreditation and Compliance
∙ Ensure organisational compliance with applicable laws and regulations, including tax and
Corporations law;
∙ Oversee the process of contract management and compliance;
∙ Support the functioning of the Risk & Audit Committee and Board;
∙ Provide advice on changes to applicable laws and regulations;
∙ Manage organisational insurances and claims; ∙ Act as Company Secretary; and
∙ Ensure currency and review of organisational policies.

Asset management
∙ Strategic management of YSAS leased properties, motor vehicles, etc.

Strategy and Planning
∙ As a key member of the Executive team, proactively provide advice and input into governance,
intelligence, projects, strategy and operations; ∙ Develop, implement and monitor Annual Plans for area of responsibility; and
∙ Actively contribute to the YSAS strategic plan and facilitate staff involvement and contributions to achieve the identified goals.

Continuous Improvement
∙ Identify and enact cost efficiencies and process improvement opportunities; and
∙ Contribute to continuous quality improvement of the organisation.
∙ Ensure confidentiality of documentation is
maintained
Corporate
Compliance
∙ Ensure appropriate and robust governance arrangements are in place where applicable
∙ Work within the bounds of relevant
Legislation/Regulations (e.g. Privacy, Fair Work, OH&S, etc.) and relevant professional Codes;
∙ Work with Managers to pro-actively plan to assess and mitigate against risk in operations and to the broader YSAS service
∙ Contribute to continuous quality improvement of the organisation;
∙ Adhere to all YSAS’ policies and procedures including the Code of Conduct, Confidentiality Agreement, EEO policy;
∙ Demonstrated commitment to YSAS’ organisational values;
∙ Provide highest ethical standards at YSAS; not only to young people in the communities we serve, but to our co-workers and ourselves;
∙ Undertake proactive identification and on-going management of stakeholders, including suppliers and auditors;
∙ Work collaboratively with staff across the organisation to ensure organisational needs are understood, recognised and responded to, as well as staff are supported in their services.

Qualifications, Skills, Knowledge and Experience relevant to the role
Education
Essential qualifications
∙ CA/CPA Qualified
Desirable qualification
∙ Management or Leadership Qualifications

Experience
Essential Experience
∙ Previous extensive experience in executive leadership of a not-for-profit organisation/public sector purpose organisation
∙ Leadership of a multidisciplinary team
∙ Proven ability to lead the Finance, Administration, and Corporate Services Functions ∙ Proven high level finance and business analysis skills
∙ Demonstrated experience with systems development and implementation ∙ Demonstrated experience in risk, compliance and accreditation management ∙ Demonstrated stakeholder management including contract management
Desirable Experience
∙ Proven ability to manage HR administration

Knowledge and Skills
∙ Well organised, and able to be flexible in managing competing priorities and deadlines ∙ Excellent written and oral communication skills, as well as highly developed interpersonal, coaching, and consultative skills
∙ Strong analytical thinking and problem-solving skills and ability to deliver innovative solutions
∙ Good judgment, able to influence others and seen as a credible source of advice

Personal qualities
∙ A team player, able to work in a collaborative way.
∙ Has tact, sensitivity and diplomacy; ability to think on feet and act proactively with discretion.
∙ Commitment to personal learning, development and improvement in pursuit of own performance objectives and those of the team and organisation.
∙ Commitment to YSAS’ values and a working style that reflects these

Selection Criteria for Appointment into Role
1. Previous extensive experience in executive leadership of a not-for-profit organisation/public sector purpose organisation
2. Leadership of a multidisciplinary team
3. Proven ability to lead the Finance, Administration, and Corporate Services Functions 4. Proven high level finance and business analysis skills
5. Demonstrated experience with systems development and implementation
6. Demonstrated experience in risk, compliance and accreditation management
7. Demonstrated stakeholder management including contract management
8. Effective interpersonal, negotiation, and communication skills (including reports, briefing papers, business plans and presentations)
9. Ability to apply relevant standards and legislative requirements