Grantmaking Systems and Administration Officer

The successful candidate will work closely with the Executive Officer of a newly established
foundation to create and manage an efficient workflow for the foundation’s giving cycle. Key tasks
include designing funding round tools and templates, building and managing an online grants portal
and website, managing the workflow surrounding funding rounds and board meetings, providing a
first point of contact with the charitable sector, and providing administrative support to the
foundation’s Executive Officer.

Selection criteria
We are seeking someone who has:

• A minimum of 2 years’ experience in an administrative capacity
• A minimum of 2 years’ experience in a business analyst, grantmaking, systems or operations
  role
• Demonstrated experience in managing organisational systems and processes
• Demonstrated ability to contribute to the design, build and testing of organizational systems
  and processes
• A proven track record of anticipating and managing operational requirements, as well as
  recommending and implementing system and process solutions
• Strong organisational skills and ability to manage multiple priorities on a tight timeline, with a
  scrupulous attention to detail
• Demonstrated experience working across multiple stakeholders, with polished and professional
  interpersonal, verbal and written communication skills
• Demonstrated proficiency with the entire Microsoft Office 365 suite and a proven aptitude for
  PowerPoint

Highly desirable, but not essential

• A degree in a relevant discipline
• Understanding and experience of grantmaking administration
• Experience of Salesforce, Canva and website management platforms
• Grantmaking experience in funding round management
• Knowledge and understanding of the philanthropic and not-for-profit sector

Skills/attributes

• Strategic and creative thinking and execution – ability to think strategically and creatively and to
  execute a vision, is outcomes focused
• Entrepreneurial mindset – an ability to see opportunities and develop new offerings, takes a proactive approach
• Resourcefulness and Technical skills – sound understanding of Office 365 Suite and a ‘roll up the sleeves’ attitude
• Communication skills – personable and approachable with strong written and verbal communication skills
• Influencing and relationship building skills – a team player with a constructive and collaborative approach, and ability to work with and influence diverse stakeholders
• Integrity – personal integrity and ethical behaviour, and respectful of a range of beliefs