Business Manager

The Business Manager is a key Diversity Arts Australia executive leadership role, responsible for the smooth operations of all of our work. Working closely with the Executive Director, the role looks after operations, funding and income generation, partnerships, staffing and contractors, accounts and audit,  contracts and reporting, and governance and compliance matters.  

We’re looking for a highly organised person with experience working in a senior leadership role. Our ideal new colleague will be rigorous, analytical, and a great communicator. You’ll have strong financial skills, an eye for income growth and diversification, and a dedication towards cultural and racial equity in the arts and creative sectors.

POSITION DESCRIPTION: Business Manager

Business planning  and income generation:

• Lead the Business Plan’s delivery, ensuring that all work is aligned with its  goals and measures  
• Develop a workplan in compliance with the Business Plan, and guide staff in  developing their own workplans 
• Formulate and lead development strategies to secure target levels of  revenue through multiple government and non-government sources including grants, philanthropy, fundraising, subscriptions 
• Supervise and guide the Development Officer and any grants contractors to  achieve business plan income targets
• Lead DARTS’ funding applications, maintain a grants register and timeline and ensure that reporting and acquittal funding obligations are met  • Actively participate in strategic reviews and planning, anticipating  immediate, short- and long-term organisational needs and issues

Financial Management:

• Prepare and maintain annual and multi-year organisational budgets with  effective account structures, and regularly report on organisational  performance against approved budgets  
• Oversee the accountant/bookkeeper’s management of effective financial and payroll systems, including invoicing, accounts payable and receivable, and  bank reconciliations, ensuring that procedures are compliant with ATO and  government regulations 
• Coordinate the preparation of statutory accounts for reporting, liaising with  external auditors
•  Support the Executive Director with the development of business and  sponsorship opportunities

Office Administration:

• Coordinate the efficient operation of the DARTS office, ensuring that the organisation and its staff have the resources at hand to achieve their aims • Maintain up-to-date resourcing, hardware and software (including  subscriptions), and a regularly updated asset register  
• Liaise with the IT Contractor to ensure smooth, reliable operations  • Oversee and maintain the DARTS databases, membership and CRM systems,  support staff to maintain the integrity of internal systems, and establish such  systems as required
• Oversee the effective publication and updating of the website, social media,  media releases and other communications priorities

Human Resources:

• Promote a harmonious working culture, and lead by example 
• Manage staff recruitment, position descriptions, contracts, induction, and  performance reviews 
• Supervise administrative staff, contractors, and the placement of students  and interns  
• Maintain accurate employee payroll, tax, entitlements, super and workers’ compensation records 
• Lead the professional development program, ensuring that all staff  participate, and participate in development and training as required
• Oversee and maintain excellent Workplace Health and Safety systems,  ensuring compliance 
• Maintain DARTS’ employment policies, ensuring that they attract and  maintain an excellent team

Industry Engagement:

• Maintain a sound awareness of industry awards and best practice, attending  relevant forums
• Work closely with the Executive Director, ensure that DARTS builds and  maintains strong relationships across our diverse range of sectors including  arts, screen, academia, business, government, and philanthropy sectors
• Coordinate the annual membership drive
• Provide secretariat services to the Board, coordinate meetings, AGMs/SGMs  and planning days, and annual reporting, and take reliable and accurate  minutes  

Governance and  compliance:

• Develop and maintain policies and procedures, and oversee compliance of all  contracts and MOUs 
• Manage ASIC and ACNC compliance and legal obligations for companies  limited by guarantee, in collaboration with the accountant 
• Maintain all ROCO obligations, including timely reporting of donations  • Maintain the currency of all insurances and any workers’ compensation  obligations
• Provide regular written reports as required.

Responsibilities shared among all staff:

• Advance DARTS’ Strategic Plan 
• Participate in strategic reviews and planning
• Ensure compliance with Diversity Arts’ policies, procedures and Work Health and Safety process
• Assist with the coordination of presentations, meetings and functions
• Participate in development and training
• Work harmoniously as part of a small dynamic team to support year-round  work of DARTS

KEY SELECTION CRITERIA 

To succeed in this role, you will have: 

• Excellent organisational management skills with particular strengths in business planning, finance,  human resources and people management 
• Excellent office management skills across administrative coordination, resourcing and IT in a small  organisation, with the ability to oversee hardware and software maintenance (including cloud based systems) 
• A strong understanding of the operational, regulatory and compliance framework in which DARTS  conducts our business 
• A record of success in strengthening company finances in a non-profit organisation, including  growing and diversifying income 
• Strong interpersonal skills and excellent communication skills, with the ability to manage people  sensitively  
• Alignment with the values that inspire Diversity Arts Australia 

Desirable 

• Abilities in languages other than English are highly valued at Diversity Arts Australia, as is a lived experience of cultural diversity.

ELIGIBILITY FOR EMPLOYMENT  

Applicants must have the right to work in Australia. The successful applicant will undergo referee checks and a Police Check prior to commencement and must have a record eligible to secure a  Working with Children Check. Employment is subject to a 6-month probationary period.