About the organisation
The Macular Disease Foundation of Australia (MDFA), is the national peak body representing the macular disease community. Our four pillars of work include: prevention and early detection, supporting the community to live optimally with macular conditions, systemic advocacy and research. There are an estimated 1.7m Australians with some evidence of macular disease.
About the role
The Executive Coordinator is a busy and rewarding role for someone with a positive can-do attitude backed by the skills to make it happen. The Team Assistant is responsible for providing administration support to the CEO and the four other members of the leadership team. It also supports the smooth functioning of the office environment.
Key Responsibilities
- Manage the diary and administration for the CEO, both in person and virtually.
- Support the Leadership Team and Board with administration: notetaking, report formatting, managing corporate information, travel bookings, special projects, and generally keeping everyone on track.
- Manage requirements for meetings and special events – scheduling, preparation of papers, arranging venues, catering, minutes i.e. Board and Committee Meetings, AGM, Board retreats and donor events.
- Support the administration of the staff lifecycle – providing quality onboarding and offboarding and contributing to a positive experience in between.
- Proactive support for a well-functioning and satisfying office environment.
Selection Criteria
Essential requirements
- Tertiary qualification with a minimum 5 years’ experience in a similar role supporting a senior leader/s, and a willingness to continue learning and growing.
- Excellent attention to detail and motivated to take ownership of tasks to deliver high quality results.
- Highly organised, able to juggle multiple tasks and competing priorities with a solution-focused mindset.
- Technology savvy with proficient MS Office Skills and a proven record of jumping in to learn new systems.
- Proactive and positive ‘can-do’ attitude who works collaboratively with people, seeking and responding to feedback to support high performance.
- Excellent interpersonal and communication skills (written and verbal) with a high EQ to anticipate the support needs of a small but busy Leadership team
Desirable requirements
- Understanding of the Not-for-Profit sector.
- Experience with customer databases.
Benefits of working at MDFA
- Play your part in saving sight
- Fabulous Sydney CBD office and great team
- Flexible work arrangements and access to salary sacrifice arrangements.
- Free annual flu shot
How to apply
Applications not allowed for this job listing.
Please quote in application: Executive Coordinator via Pro Bono Australia.
Sector: #Other
