Close Search

Executive Coordinator

Organisation : Macular Disease Foundation Australia

Location : Sydney

Work type : Contract/Temporary

Profession : Administration & Office Support

Sector : Other

Salary type : Annual Package

Application closing date : 31 Oct, 2021

About the role

The Executive Coordinator is a busy and rewarding role for someone with a positive can-do attitude backed by the skills to make it happen.  The Team Assistant is responsible for providing administration support to the CEO and the four other members of the leadership team.  It also supports the smooth functioning of the office environment.

Key Responsibilities


  • Manage the diary and administration for the CEO, both in person and virtually.
  • Support the Leadership Team and Board with administration: notetaking, report formatting, managing corporate information, travel bookings, special projects, and generally keeping everyone on track.
  • Manage requirements for meetings and special events – scheduling, preparation of papers, arranging venues, catering, minutes i.e. Board and Committee Meetings, AGM, Board retreats and donor events.
  • Support the administration of the staff lifecycle – providing quality onboarding and offboarding and contributing to a positive experience in between.
  • Proactive support for a well-functioning and satisfying office environment.

Selection Criteria

Essential requirements

  • Tertiary qualification with a minimum 5 years’ experience in a similar role supporting a senior leader/s, and a willingness to continue learning and growing.
  • Excellent attention to detail and motivated to take ownership of tasks to deliver high quality results.
  • Highly organised, able to juggle multiple tasks and competing priorities with a solution-focused mindset.
  • Technology savvy with proficient MS Office Skills and a proven record of jumping in to learn new systems.
  • Proactive and positive ‘can-do’ attitude who works collaboratively with people, seeking and responding to feedback to support high performance.
  • Excellent interpersonal and communication skills (written and verbal) with a high EQ to anticipate the support needs of a small but busy Leadership team


Desirable requirements

  • Understanding of the Not-for-Profit sector.
  • Experience with customer databases.

Benefits of working at MDFA

  • Play your part in saving sight
  • Fabulous Sydney CBD office and great team
  • Flexible work arrangements and access to salary sacrifice arrangements.
  • Free annual flu shot

About the organisation

Organisation Name : Macular Disease Foundation Australia

The Macular Disease Foundation of Australia (MDFA), is the national peak body representing the macular disease community.  Our four pillars of work include:  prevention and early detection, supporting the community to live optimally with macular conditions, systemic advocacy and research.  There are an estimated 1.7m Australians with some evidence of macular disease.

How to apply

A copy of the Position Description is available by emailing Applications must include a cover letter addressing how you meet the Essential Requirements above (no more than 2 pages) and a CV.  Send  to Applications close on 31 October 2021 but resumes will be reviewed as they are received so candidates may be interviewed before this date.    

Please contact Rebecca Sobczak on (02) 8268 8415 for further information about the role.  Previous applicants need not apply.  No recruiters please.


Please quote in application: Executive Coordinator via Pro Bono Australia.

Profession: #Administration_and_Office_Support
Sector: #Other

You might be interested in

We are seeking a Claims Officer to join our team!...

Claims Officer

Exciting Team Coordination opportunity to support our Fundra...

Featured suppliers

We specialise in data solutions consulting and IT profession...

DQUBE Solutions

Fantastic digital management app for organisations deliverin...


pba inverse logo
Subscribe Twitter Facebook

Get purpose-driven roles delivered free to your inbox every Monday morning.

You have Successfully Subscribed!