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Executive Assistant to the CEO

Organisation : cohealth

Location : Melbourne (Footscray )

Work type : Full-time

Profession : Administration & Office Support, Program Coordination & Management, Project Management

Sector : Community Support Services, Health – General, Research / Medical Research

Salary type : Annual Package

Application closing date : 3 Dec, 2021

About the role

  • Join a diverse workforce and enjoy our inclusive workplace culture
  • Contribute to a shared goal of health and social equity
  • Option for 1 ADO per month


cohealth leads the way in reducing health and social inequity in partnership with people and the communities in which they live. We are committed to providing inclusive and culturally safe health services that protect the human rights of all people of all gender identities, sexualities, ages, cultural backgrounds, faiths and abilities.

Our inclusive workplace culture enables staff to bring their whole selves to work, where uniqueness is valued, and people experience a feeling of belonging.
Our aim is for everyone to thrive in their roles. That’s why we’re committed to enabling staff’s full participation through promoting workplace flexibility and the provision of reasonable adjustments, as
well as opportunities for attending staff-development to increase your skills and hone your practice


About the role

This important position supports the Chief Executive (CE). This critical role would be well suited to someone who takes a proactive approach to supporting the CEO and is passionate in making a difference in community health.

The Executive Assistant provides support to the CE whilst working closely with other Executive Assistants of the Leadership Hub (cohealth’s Executive team).

The Executive Assistant acts as the central point of contact for internal and external stakeholders. The person in this position is required to work closely to exercise judgement, discretion and confidentiality, set priorities and schedule work to meet deadlines in a fast-paced,
transformative environment.

This role will suit an energetic and enthusiastic administrator with high level written and verbal communication and negotiation skills. It is an integral role in ensuring smooth and efficient processes and communication to and from the CE .


Your daily duties will vary but will include:

  • Draft and coordinate high-level written communication on behalf of the CE including but not limited to responding to correspondence, preparing presentations and complex briefing
    reports (including for Board)
  • Coordinate and support high level committee meetings, including preparation of agendas and minutes in a timely and effective manner
  • The provision of proactive and high-level support the CE, including email, calendar and diary management
  • Proactively coordinate the internal and external activities of the CE, ensuring stakeholder management is prioritised
  • Coordinate support for meetings that the CE chairs, including the coordination of documentation for these meetings
  • Undertake sensitive and strategic liaison with staff, communities, key stakeholders, government departments, partner organisations and peak bodies as required
  • Show the ability to promptly respond to changed situations and make sound decisions to ensure the ongoing efficient and effective carriage of key deliverables within the role
  • Complete a broad variety of administrative tasks including but not limited to coordinating an active calendar of appointments; completing expense reports; arranging detailed travel plans,
    itineraries and agendas


Additional information can be found in the Position Description attached on the cohealth careers page.


Who are we looking for?

  • Professional presentation, project management and communication skills
  • High-level writing skills demonstrated by drafting documentation such as reports, briefing papers and presentations
  • Ability to understand complex information and synthesise into briefings (verbal and written) for relevant executives
  • Minimum five to ten years’ experience working in a complex fastpaced transformative environment
  • Highly developed cognitive and conceptual skills that promote innovation and create problem solving

All Healthcare workers in Victoria are required to be vaccinated against COVID-19, and will need to provide evidence before commencing employment with cohealth.


Why join us?

As part of our team, you will thrive through a culture of professional growth, workplace flexibility and staff health & wellbeing initiatives, flexible roster and hours to provide a work life balance.

About the organisation

Organisation Name : cohealth

cohealth is a not-for-profit community health organisation that strives to improve health and wellbeing for all and lead the way in reducing health inequity in partnership with people and the communities in which they live.

How to apply

Click on apply now to be directed to our careers page.

You will be asked to upload your CV/ resume and answer the four questions provided on Talent Propeller.

Please note we require a cover letter addressing the key selection criteria to be considered for this role.

In line with our commitment to have a workforce that reflects the community we're serving, we
strongly encourage applications from people that are Aboriginal and Torres Strait Islander, culturally diverse, LGBTIQA+ and/or with disability.

To apply for this job go to: & enter ref code: 5741227.


Please quote in application: Executive Assistant to the CEO via Pro Bono Australia.

Profession: #Administration_and_Office_Support, #Program_Coordination_and_Management, #Project_Management
Sector: #Community_Support_Services, #Health_–_General, #ResearchMedical_Research

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