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Philanthropy Lead (Trusts and Foundations)

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Organisation : The Carmelites of Australia and Timor-Leste

Location : Melbourne (Middle Park)

Work type : Part-time

Sector : Community Development, Community Engagement, Overseas Aid & Development

Salary type : Annual Package

Application closing date : 3 Dec, 2021

About the role

  • 0.4FTE – 15.2 hours
  • Contract 12 months with the view to renew
  • Flexibility for part of this role to be performed off-site. 



The Fundraising Development team manages a variety of fundraising streams including retention and acquisition appeals, regular giving programs, community group, school and alumni fundraising, donor and signature events, major gifts, trusts and foundations, and business partnerships. 


The team works closely with the Timor-Leste Development Co-ordinator to help inform needs and obtain impact information and with the Communication Ministry. Our ministry is responsible for a newsletter ‘Carmel Contact’ (twice a year), the Carmel Impact website, digital and social media engagement, service brochures, annual report and arranges presentations to inform supporters, parishes, schools and community groups about our work and needs. 


This role is part of the Fundraising Development Ministry working across our two brands, The Carmelites – Australia & Timor-Leste and Carmel Impact, to support and fundraise for a variety of programs primarily in Timor-Leste, but also in Australia. 

The Philanthropy Lead for Trusts and Foundations’ key responsibility will be to develop, manage and implement a Trust and Foundations engagement, cultivation and solicitation program.

You will continue to build on established approaches and to look for new opportunities to support the mission work of The Carmelites across both brands. This will entail managing and providing stewardship, building relationships with philanthropic partners both nationally and internationally, and expanding on the revenue stream from Trust and Foundations. 

This includes identifying new funding opportunities, the creation of persuasive proposals, acquittal reports and communication materials; and researching the philanthropic environment to maximise funding. 

While working closely with the Director of Fundraising, the Philanthropy Lead will also liaise with the fundraising team and key internal people of various ministries both nationally and internationally.




  • Prioritize workload and time management
  • Plan and assess new opportunities including documenting internal discussions and interviews
  • Determine approach and gathering content for funding opportunities
  • Design a calendar or schedule – of grant approaches, and arrange internal and external meetings so as to develop submissions prior to deadlines
  • Program Development and Management
  • Research and update current list of relevant national and international philanthropic granting bodies and timelines and determine merits for approach 
  • Build case for support documents based on project and funding needs
  • Grant Writing and Administration
  • Recommend projects for funding proposals that meet strategic objectives
  • Relationship / Stewardship Management



  • Grant writing experience with keen attention to detail and the ability to craft a persuasive narrative
  • Demonstrated experience in a Trust and Foundation role or communications role in the not for profit sector 
  • A proven track record in securing philanthropic funding and achieving revenue targets
  • Ability to initiate and manage projects
  • Experience using Microsoft office and CRM databases
  • Strong organisational and administrative skills 
  • Sound experience in strategic planning, budgeting and project / financial reporting
  • Ability to work and liaise with a diverse group of internal and external stakeholders
  • Ability to grasp and interpret information accurately 
  • Excellent written and verbal interpersonal communication skills and the ability to write highly inspiring and engaging copy and submissions
  • Proven ability to develop mutually beneficial, professional relationships
  • Possess sound analytical judgment and problem solving skills
  • Excellent attention to detail and time management
  • An enthusiastic and motivated team player 
  • Commitment to ethical and best practice


There is flexibility for part of this role to be performed off-site. 


This Position Description is intended to describe the general nature and level of work required. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. 

Offer of employment to the successful candidate is dependent upon completing a Working with Children Check and Police Check prior to being offered a contract.





About the organisation

Organisation Name : The Carmelites of Australia and Timor-Leste

The Carmelites of Australia and Timor-Leste are part of a global Christian community committed to community, prayer and action. In 2019 they established a public benevolent charity called ‘Carmel Impact’ to help those in need in Timor-Leste. 


We transform lives and build communities both in Australia and Timor-Leste through pastoral and practical care. We are able to do this through the generous and kind support of our parish members, support groups, donors including philanthropic groups such as Trust and Foundations and volunteers.


Our vision for Timor-Leste is to build a future where its people have pathways to quality education and more opportunities, and to build tomorrow’s leaders by creating lasting change. We also support the education of young men to become Carmelite priests and brothers. In Australia we offer pastoral and spiritual companionship to people through liturgical Masses, parishes and other ministries and schools. 




How to apply

Position Description : PhilOff PD 2021_Final

Applications not allowed for this job listing.


Please quote in application: Philanthropy Lead (Trusts and Foundations) via Pro Bono Australia.

Profession: #Advocacy, #Fundraising, #Grants_and_Philanthropy
Sector: #Community_Development, #Community_Engagement, #Overseas_Aid_and_Development

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