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Accounts Assistant

Organisation : The Mirabel Foundation

Location : Melbourne (St Kilda)

Work type : Full-time

Profession : Administration & Office Support, Finance & Accounting

Sector : Children

Salary type : Annual Package

Salary : $60,000-$65,000

Application closing date : 30 Jun, 2022

About the organisation

Organisation Name : The Mirabel Foundation

About the Mirabel Foundation

We are an Australian Children's Charity that was established in Victoria in 1998 and extended into New South Wales in 2003. Mirabel is the vision of Jane Rowe, who identified a vulnerable group of children and took action to make a positive difference in their lives. In her work as a drug and alcohol counsellor, Jane witnessed the devastating effects that drug use has on the children of drug users and the cycle of abuse that repeats itself through generations if action is not taken.

Mirabel believes that every child deserves a childhood and our mission is to break the destructive cycle of addiction. We achieve this through the delivery of proven programs for children who have been orphaned or abandoned due to their parents’ illicit drug use. We also provide crisis support and parenting assistance for the kinship carers faced with the responsibility of raising the children. Mirabel’s vision is that every child has a childhood filled with love, hope and belonging.

About the role

About the Role

This role is essential for the smooth running of our finances, which fund the important work we do to assist disadvantaged children and families. You’ll be the primary support for our Finance Manager, using your accounting skills and eye for detail to keep everything processed accurately. You’re a core part of our friendly administration team, who enjoys helping out to ensure the smooth running of our operations. You will be kept busy processing accounts, assisting with reports, managing spreadsheets and ensuring a positive experience for our donors. While you won’t mind working away in the background to keep everything in check, you’ll also be excited to support our team at fundraising events where you might help manage a silent auction or handle donations for a raffle. You’ll enjoy being in a bright, happy office where your schedule will primarily be office hours.

Working at Mirabel is rewarding and diverse and your role will include things like:

  • Maintaining Accounts Receivable/Accounts Payable within our Accounting System (Xero)
  • Assisting our Finance Manager with monthly and quarterly reports and the yearly audit
  • Updating and managing Excel spreadsheets
  • Preparing and processing cheques/expenses required from program cheque requisitions for approval by our Finance Manager
  • Preparing and processing expenses by EFT payments via ANZ internet banking. Coding accordingly for entry into Xero after obtaining approval by our Finance Manager or CEO
  • Receipting income and processing receipts and payments in Xero. Preparing thank you correspondence and entering funding allocation to programs
  • Preparing and reconciling monthly and quarterly reports including BAS for approval by our Finance Manager
  • Assisting our Finance Manager with annual audit
  • Processing fortnightly wages for Mirabel staff when required
  • Preparing weekly banking
  • Reconciling Petty Cash, staff Visa Credit Card Statements and any other monthly expenses
  • Making travel and accommodation arrangements for staff as required
  • Maintaining and monitoring Mirabel’s PayPal and Stripe accounts
  • Preparing and updating monthly donors excel spreadsheets, preparing end of financial year reconciliations, receipts and thank you letters
  • Reviewing Insurance, IT, Phones, Stationery and other office costs annually
  • Assisting our Finance Manager and Administration team with other tasks as needed
  • Assisting with Mirabel fundraising events and processing of income
  • Assisting with computer updates of software and backups if needed
  • Acting in accordance with Mirabel’s Code of Conduct

Let’s talk about you

You’re looking for purpose in your work

You’re looking to take a purposeful step in your career and find an organisation where you can put your skills towards supporting people, not profit.

You love numbers and have an eye for detail.

You have a real skill for finding the devil in the detail and you like to make sure everything is correct before you finalise it.  

You’re the rock people can rely on.

You’re dependable and easy to get along with. You enjoy being part of a team and are quick to help out when needed.  

You appreciate autonomy and get major satisfaction from crossing items off your to-do list.

You know how to manage your time and prioritise your work, without the need for constant supervision. You’ve got great initiative and will always be looking for ‘what’s next’ rather than waiting to be told what to do.

Required for the Role

  • Bookkeeping experience
  • Strong communication skills
  • Excellent phone manner
  • Accurate spelling and presentation skills
  • Current Victorian Drivers Licence
  • Strong time management skills
  • Ability to work independently and as part of a team
  • Xero Software Package – Intermediate
  • Microsoft Outlook, Word and Excel – Advanced
  • Ability to priortise work and follow procedures
  • Ability to take direction from senior staff members
  • Ability to work in a team environment

How to apply

For specific enquiries relating to the position please contact Lena Hamilton, Finance Manager on 03 9527 9422 or

Please send a CV and brief cover letter detailing your skills and experience. Please apply asap as this position has no closing date and we will be interviewing candidates as soon as we receive suitable applications.


Please quote in application: Accounts Assistant via Pro Bono Australia.

Profession: #Administration_and_Office_Support, #Finance_and_Accounting
Sector: #Children


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