Administration Support Worker

We are seeking to appoint an Administrative Support Worker to help us with the smooth and effective operation of the organisation. This will be done through completing a wide range of administrative support functions, along with event management, project planning, data management and stakeholder management.

SOME OF THE KEY TASKS INCLUDE:

• Organise printing and dissemination of WHIN collateral, training material and publications.

• Carry out tasks relating to the induction and orientation of new staff members, including setting up equipment and user accounts.

• Liaise with internal and external stakeholders (including our outsource IT provider) in relation to problem identification and resolution, support and procurement.

• Ensure WHIN membership records are maintained and up to date according to the WHIN Constitution.

• Participate in the planning, organisation and delivery of key WHIN events such as Annual General Meeting and International Women’s Day.

• Provide a wide range of support to the organisation to plan, organise and deliver a variety of other WHIN events such as training, forums, campaigns, launches and meetings (virtual, face to face and hybrid). This may include venue booking, catering, managing attendees, set up / pack down, arranging of gifts and analysing feedback.

KEY SELECTION CRITERIA:

Please note: all applications must contain a statement addressing each of the essential key selection criteria separately.

Essential:

• Experience and competency in coordinating and providing a range of high-level administrative support.

• The ability to plan and coordinate events.

• Proven competence, efficiency and attention to detail in the use of computers and contemporary software packages, including spreadsheets and databases.

• Well-developed interpersonal skills and the ability to communicate and liaise effectively with internal and external stakeholders. This includes the ability to respond effectively to enquiries either in person, by telephone, or through written correspondence.

• Effective management of time and prioritising of tasks.

• Strong analytical and problem-solving skills with a commitment to continuous quality improvement.

• Ability to work both independently and as part of a team, and respond flexibly to organisational demands and priorities.

• Demonstrated commitment to WHIN’s vision, mission and values and strategic plan.

• A Victorian driver’s license.

Desirable

• Ability to speak a community language

• Cert IV or equivalent in Business Administration

We strongly encourage applications from Aboriginal and Torres Strait Islander women, migrant and refugee women, women of colour, women living with a disability, LGBTI+ women, women of varying ages, and women from various geographic areas of the northern metropolitan region.

FURTHER INFORMATION

If you have specific queries about this position, please contact: Adriana Uteda, Manager, Corporate Services, on adriana.u@whin.org.au

For more information go to WHIN’ website.

A position description is attached.