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Programs and Grants Coordinator

Organisation : The Hunger Project Australia

Location : Melbourne, Sydney (CBD)

Work type : Full-time

Profession : Grants & Philanthropy

Sector : Community Development, Overseas Aid & Development, Women

Salary type : Annual Package

Application closing date : 15 Jun, 2022

About the organisation

Organisation Name : The Hunger Project Australia

The Organisation  

The Hunger Project is a global, non-religious, non-profit organisation working to end world hunger. We believe that hunger can end, and ours is the generation that can eliminate it once and for all. In Africa, South Asia and Latin America, The Hunger Project empowers people to lead lives of self- reliance, meet their own basic needs and build better futures for their children. We believe people who currently live in poverty are not the problem – they are the solution. We don’t see 795 million mouths to feed, we see 795 million human beings who are enterprising and resilient. Our work is to unlock their leadership, creativity and capacity so that they can be the key to ending their own hunger. Our programs provide training and services to village partners covering: health, education and adult literacy, nutrition, improved farming techniques and food security, micro-finance loans, water and sanitation and HIV/AIDS prevention.  

About the role

The Role & Responsibilities:  

Reporting to the Programs and Grants Manager, the Programs and Grants Coordinator is an integral part of our work, both with our program countries and in serving our donors. This multi-faceted role will support the fundraising team in the management of and reporting on our major grants and the programs they fund. You will work closely with the Programs and Grants Manager to be the central point of contact for our program country teams in terms of grant oversight, including working with them to develop an implementation plan (with key milestones and budgets) and to monitor progress against the plan.    

Specifically, the role includes:   

Grants Management 

Work closely with the Programs and Grants Manager to: 

  • Collaborate with overseas program partners across multiple countries, as well as the Fundraising and Partnerships team, to scope and develop funding opportunities for programs that are a good match for our donors. 
  • Design and prepare high quality proposals for potential donors based on the plans developed with program partners  
  • Work with the program partners to monitor performance of the programs against the plans at least on a quarterly basis (including assessing whether key milestones are achieved on time and expenditure levels are appropriate against the budget) and, where necessary, agree with the program partner on any remedial action that is required to meet the plan 
  • Maintain compliance with grant agreements including ensuring grant instalments are paid by donors on time and are sent to purpose (working with the CFO)  
  • Ensure investor reporting requirements are complied with, taking responsibility for meeting high standards of effectiveness, timeliness, and completeness by: 
  • Monitoring and maintain the program and donor reporting schedules and requirements 
  • Drafting timely, high quality, and impactful reports for donors that full capture program progress and impact 
  • Assembling all necessary supporting materials and documents including expenditure reports, outcome measurements, success stories, etc. 
  • Seek both internal and external updates, information, news or current environmental, political or developmental challenges or advances that may impact our work in our program countries that can help keep the fundraising and broader team informed and support their fundraising and investor stewardship. 

Relationship Management: 

Work closely with the Programs and Grants Manager to manage multiple relationships with key internal stakeholders, including:  

  • Program partners – including Country Directors, Heads of Programs, and project staff – in Africa, India and Bangladesh to create program funding opportunities and where appropriate to support them in the development of the skills needed to implement and manage those programs 
  • Global Office including with: 
  • the Monitoring, Evaluation, and Learning (MEL) team to ensure we can meet our donor expectations 
  • the Program and Finance teams to ensure they can coordinate globally the governance oversight of programs 


Fundraising support: 

  • Work with the Fundraising and Partnerships teams to;  
  • Record and manage funding instalments in Raisers Edge (CRM) according to donor Grant Agreements 
  • Raise invoices and receipts according to grant agreements 
  • Support with the creation of Fundraising and Partnerships resources related to programmatic work 
  • Support the Fundraising team in the development and writing of grant applications 


This work will at times require international conference calls outside of normal office hours.  

Background & Experience: 


  • A Bachelor’s Degree in international development or similar (or equivalent experience) 
  • Proven ability to make decisions, solve problems, prioritise tasks, set key milestones, forward plan, meet deadlines and deliver results effectively and creatively 
  • Proven relationship management skills ideally including dealing with multiple stakeholder groups  
  • Strong administrative skills with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner
  • Demonstrated experience in Microsoft Office (Word, Excel and PowerPoint) 
  • Demonstrated excellent written and verbal communication skills for a range of audiences 
  • Excellent presentation and proposal skills 

 Personal Attributes: 

  • Ability to build rapport and create authentic connections and relationships 
  • High attention to detail 
  • Strong organisational skills 
  • Ability to complete tasks and meet deadlines 
  • Ability to approach tasks innovatively and creatively 
  • Ability to make decisions and creatively problem solve 
  • Enthusiastic team player who works well independently 
  • Proactive, values driven, resilient and honest 
  • Positive, passionate and energetic with a high outcome focus 
  • Ability to manage own workload 
  • Ability to adapt with patience to various communication styles 
  • Passionate about joining a global movement of people from all over the world playing a part in ending world hunger 

How to apply

Sounds like you? Send you resume and cover letter detailing why you're a great fit for the role to 



Please quote in application: Programs and Grants Coordinator via Pro Bono Australia.

Profession: #Grants_and_Philanthropy
Sector: #Community_Development, #Overseas_Aid_and_Development, #Women


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