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Assistant to the Company Secretary

Organisation : Settlement Services International (SSI)

Location : Sydney (Ashfield - Flexible Hybrid Model Available )

Work type : Full-time

Profession : Administration & Office Support, Community Services, Legal

Sector : Community Support Services, Overseas Aid & Development

Salary type : Annual Package

Salary : AU$91000 - AU$110000 per annum + Fortnightly day Off + Salary Packaging Description:

About the organisation

Organisation Name : Settlement Services International (SSI)

About the role

  • Based in Ashfield with flexible working arrangements (working from home and the office)
  • Full Time Permanent role; working 35 hours per week
  • Competitive salary for the right candidate plus Salary Packaging Options!


Do you want to work with a leading purpose driven, community-based organisation?

SSI’s vision is to achieve a society that values the diversity of its people and actively provides support to ensure meaningful social and economic participation and to assist individuals and families to reach their potential.


Purpose of the Role

This is a fantastic opportunity for an experienced board administrator or legal assistant to support the Company Secretary and Head of Legal at a leading Not-for-Profit organisation. This exciting role offers true breadth across the scope of legal, risk, compliance and governance whilst providing support to the Board Secretariat and Legal divisions to ensure all of SSI’s secretariat and corporate governance functions are supported effectively and efficiently.

About the Role

Working as part of a close-knit team to manage day-to-day company secretarial requirements and periodic compliance review of all key frameworks and regulations, the main responsibilities include:

  • Collate and prepare meeting packs for board meetings and sub-committees.
  • Ensure effective circulation and return of correspondence to board and sub-committees.
  • Actively engage Executive and other staff to finalise meeting papers and packs to meet board and board committee expectations.
  • Ensure consistency and quality is incorporated into all materials for board and sub-committee consideration.
  • Support and co-ordinate board activities and events.
  • Supporting the delivery of the AGM and Board / Executive Offsite.
  • Facilitating the induction of newly appointed directors and professional development programs for the board.
  • Partner with the company secretary in the preparing and managing corporate governance principles and plans, including implementing corporate governance programs and acting as the regulatory reporting liaison (ASIC and ACNC).
  • Provide support to the legal team from time to time as required and within your skillset with opportunity to further develop your skills in corporate governance.



About You
Ideally you will have:

  • Minimum of 3+ years of relevant experience providing company secretarial and / or legal administrative support.
  • Familiarity with Diligent or a similar board portal, or ability to quickly learn new software.
  • Exceptional interpersonal and communication skills including confident stakeholder management at all levels.
  • Strong drafting and proof-reading skills.
  • Diary management and/or demonstrated ability to organise meetings and calendars is essential.
  • Well-developed influencing and stakeholder management skills, with the ability to consult effectively at senior levels.
  • Ability to manage priorities and meet deadlines and timeframes is highly desirable.
  • Advanced MS Office suite experience.
  • Strong commitment to very high-quality written outputs / documentation.
  • Enthusiasm and ability to work positively in a team environment.
  • Strong resilience and work ethic and the ability to maintain confidentiality in all matters relating to SSI and its entities.


Lawyers looking to gain experience in the governance side of an organisation (and who are comfortable carrying out a substantial amount of administrative work) are also welcome to apply.


Benefits of working at SSI

  • Generous salary packaging options (see below)
  • Flexible working arrangements
  • Career support and professional development in company secretarial for right candidate
  • Access to SSI’s Wellness Program
  • 9-day fortnight [Work 70 hours over nine days to earn a day off]
  • Additional leave entitlements



Salary Packaging

With the offer of Salary Packaging, you can use some of your salary to pay for everyday expenses before income tax is calculated, meaning you pay less tax and have more money to spend. That’s because your salary packaging money is deducted first and then your tax is calculated on the remaining amount.


About our Recruitment Process

At SSI we have a zero-tolerance for child abuse and is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is embedded in the everyday thinking and practice of all employees, contractors and volunteers. All employees will undergo a National Police Clearance and a Working with Children Check as a condition of employment. SSI expects all applicants who can be safely vaccinated for COVID-19, to be so. This is also a pre-condition to ongoing employment.

How to apply

If excited by the information above, we look forward to receiving your application, including your resume and cover letter expressing your interest and suitability for the role. Apply Now! 

Applications close on 24 June 2022.

Should you require further information about the role please contact

A recruitment pool may be created for permanent and temporary opportunities of the same role or role type that may become available in the future.

Inclusion and Diversity

SSI recognises that diversity in our workforce better equips us to support our clients’ individualised aspirations and goals. So, if you’re a person living with a disability, an Aboriginal or Torres Strait Islander person, part of the LGBTQIA+ community, from a culturally or linguistically diverse background or unique in any other way we would l ove to hear from you.

SSI is a Disability Confident Recruiter, and our Talent Acquisition team can assist in; providing alternative formats to apply, making adjustments to the recruitment process and offering information about workplace adjustments and support networks.

Should you require adjustments please email us at or call Vimla Khooblall on 0410 801 184.

Aboriginal and Torres Strait Islander viewers are warned that the following video may contain images and footage of deceased persons – viewer discretion is advised.


Please quote in application: Assistant to the Company Secretary via Pro Bono Australia.

Profession: #Administration_and_Office_Support, #Community_Services, #Legal
Sector: #Community_Support_Services, #Overseas_Aid_and_Development


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