Organisation : Hope Street Youth and Family Services Limited
Location : Melbourne (Brunswick)
Work type : Part-time
Profession : Administration & Office Support, Community Services
Sector : Community Support Services, Homelessness & Affordable Housing
Salary type : Annual Package
Application closing date : 17 Feb, 2025
About the organisation
Hope Street Youth and Family Services Limited ("Hope Street") is a secular community organisation that provides specialist crisis accommodation, short term housing and support services to young people and their children experiencing, or at risk of, homelessness.
Hope Street’s vision is a society in which all young people and young families have a safe place to call home. If you would like to be a part in ending youth homelessness, join our team of 50 people across 6 sites in the Northern and Western metropolitan regions, who are passionate about making a difference in the lives of young people and young families.
About the role
- Permanent Part time – 4 days per week (30.4 hours per week, 0.8 FTE) between the hours of 8am – 6pm on-site.
- Package includes (pro rata) salary range $73,803.6 – $79,138.8 pa subject to experience + 11.5% super + access to salary packaging up to $18,550 of salary.
- Fantastic opportunity to be part of a growing, values-based organisation.
- Join our passionate team of professionals and specialists committed to empowering young people and influencing change in youth homelessness.
- Benefits such as wellbeing days, professional development, a flexible workplace and corporate membership at Active Merri-bek.
- Close to public transport, Sydney Road-based, amenity and culture galore!
ABOUT THE ROLE
We are seeking a hands-on executive office administrator with a high level of professionalism to be the Executive Assistant to the CEO.
You will be the CEO’s 1:1 secretarial support person and an integral business administrative support for various functions across the organisation.
YOUR DAY-TO-DAY RESPONSIBILITIES WILL INCLUDE BUT WON’T BE LIMITED TO:
- Coordinating various administrative tasks including diary management, scheduling appointments, minute taking for meetings, following up action items/lists, research and preparing documentation, reports and communications on behalf of the CEO.
- Work collaboratively with internal and external stakeholders on varying administrative tasks including scheduling, preparation and follow-up of various business activities.
- Coordinating and providing administrative and logistical support for events and work activities such as CEO meetings and presentations, the Annual General Meeting (AGM), program launches, and organisation/employee celebrations and preparing offerings as required.
- Coordinating and managing the centralised processes of office equipment and supplies for the corporate office and all program sites.
- Managing and directing incoming communications appropriately.
This is an excellent opportunity to support a busy, professional and respected leader in a purpose-driven community organisation that achieves quality outcomes for young people.
Please refer to the Position Description (attached below) for more information about the role.
ABOUT YOU
- You have demonstrated experience in supporting a CEO or an executive assistant, secretary, or personal assistant within the housing, homelessness and/or community not-for-profit sector.
- You have a formal qualification in Business Administration or other related qualification, and you enjoy the challenge of competing demands, direct instructions and minimal supervision.
- You pride yourself on excellent organisational and time management skills and are flexible and mature to manage priorities, timeframes, competing instructions and deliver outcomes as specified.
- You are experienced at maintaining confidentiality and demonstrating a high level of professionalism in all areas of work and interactions with internal and external stakeholders at all levels.
- You have great attention to detail, excellent communication skills and are proficient in Microsoft Office applications.
How to apply
Please refer to the Position Description, provide a cover letter, Resume and address the Key Selection Criteria (KSC).
Please address your cover letter to: Donna Bennett, CEO.
Please note applications that do not address the key selection criteria will not be shortlisted.
Only shortlisted candidates will be contacted. Apply now! We are shortlisting as received! Applications closing on Monday, 17th February 2025 at 9:00am.
ENQUIRIES
If you have any questions about this role, please contact our People and Culture department at careers@hopest.org or contact our CEO, Donna Bennett on 0412 674 694 or email at donna.bennett@hopest.org.
If your experience looks a little different to what we have identified but you have relevant skills, please get in touch with us.
ADDITIONAL INFORMATION
If you require workplace modifications, please advise so that we can discuss your needs and the modifications that can be made to the recruitment process and the position.
At Hope Street we have an inclusive culture where our employees' unique contributions are celebrated. We strive to reflect our community and strongly encourage candidates from a diverse range of racial, social, cultural, gender and disability backgrounds. We strongly encourage Aboriginal and Torres Strait Islander people to apply.
Hope Street is a child safe organisation, and we are committed to ensuring the safety and wellbeing of children. To ensure the highest standards of protection for children, employment at Hope Street is subject to a range of screening requirements which includes satisfactory Police Checks (National and International) and a Working With Children Check.
Please quote in application: Executive Assistant to CEO via Pro Bono Australia.
Sector: #Community_Support_Services, #Homelessness_and_Affordable_Housing
