About the Role
Our small charity is seeking a confident and enthusiastic person to fill the role of Event Coordinator. Because events are an important opportunity to energize supporters, build new relationships, increase awareness of the cause, and get an organisation’s name out to the public, excellent event skills and execution are a must.
Since 1997, our charity has supported those in Western Australia with Myalgic Encephalomyelitis, Chronic Fatigue Syndrome, and now also Lyme disease. We are an unfunded and all-volunteer-run organisation.
This position is an unpaid pro bono or volunteer position. You will be contributing to helping us make a difference in the lives of others, while gaining career experience, and may also receive a Letter of Recommendation to assist you in your future career aspirations.
Hours are estimated to be between 5 to 10 hours per fortnight and there are no set working hours, aside from when attending an event and assisting on the day.
- Assisting with the planning and initial correspondence and communications related to events and seminars, including emails and invitation letters to guest speakers, calendar scheduling, promotional text drafting, and marketing and advertising for events.
- Managing our online event and ticket booking platforms, including uploading text and images, entering data and settings into fields, and ensuring everything is ready for publishing.
- Regular oversight and reporting on event attendance numbers and reach.
- Assisting the Treasurer with refunds and financial reporting for each event.
- Post-event reporting and gathering of photos and feedback.
- Supporting administrative requests, working alongside a Manager and Volunteer Coordinator.
- Coordinating and carrying out venue and room bookings, including documentation and email correspondence.
- Coordinating event supplies and stock levels, such as food, drinks, and other items.
- Seeking sponsors and funding for larger events.
- Assisting in surveying guest experience and proposing solutions based on feedback.
- Assisting, tending to, and anticipating guest needs.
- Working with the Volunteer Coordinator and Manager to guide and oversee volunteer tasks at each event, including set-up, guest check-in and customer service, and other on the day activities.
- Attending as many events as possible to provide oversight and coordination on the day.
- Liaising with guest speakers on the day and assisting them with arrival and setup.
- Ability to work with limited supervision as well as part of the team to ensure that the needs of the group are always met and that adequate coverage is provided.
- Willing and able to learn the processes and fully understand how and why tasks satisfy business needs.
- Strong interpersonal, written, and oral communication skills.
- Strong organisational and time management skills.
- Troubleshooting skills and ability to execute using keen problem solving techniques.
- Maintain confidentiality pertaining to business matters.
- Tasks, whether routine or urgent, are completed successfully and in a timely manner.
- Document/report/presentation preparation.
- Calendar management/document organisation.
- Excellent multi-tasking skills, with the ability to handle stressful situations in a calm and professional manner.
- Team player able to work with others, including Manager, Volunteer Coordinator, Fundraising Officer, and volunteers.
- Marketing qualifications are desirable but not essential.
- Writing and graphic design skills are desirable but not essential.
To apply please email your application (both a cover letter and CV) to firstname.lastname@example.org using the subject line: Event Coordinator Application.
We look forward to hearing from you.
About the Organisation
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For details concerning this role , please contact
Email : email@example.com
Please quote in application: Event Coordinator via Pro Bono Australia.