Assistant Producer

The Assistant Producer plays an important role within the Programs and Venue Hire team, assisting with the implementation of a vibrant multi-arts program aimed at enriching our arts precincts with year-round arts activities across both Ainslie and Gorman Arts Centres (A+G). Working under the supervision of the Programs Manager and collaboratively with the Creative Producer and Venue Hire Coordinator as part of the Programs team, the Assistant Producer will:

• Assist in the delivery of the artistic vision for Ainslie and Gorman Arts Centres, enriching our arts precincts with a year-round program of arts activity in multiple venues;
• Create and respond to opportunities to generate income through use of our venues by the community, arts-aligned organisations, and independent artists; and
• Assist with strategic projects that bring new stakeholders into the Ainslie and Gorman community to further enhance the A+G brand.

This role offers a growth opportunity to an emerging arts and cultural producer in the first five years of their practice, or project management and arts practitioners looking to diversify their skillset.

We strongly encourage applications by First Nations people, people from a culturally and linguistically diverse background, people with disability, and people from the LGBTIQA+ community.

We are committed to providing an inclusive and accessible workplace that respects individual needs, empowers people, and supports health and wellbeing. We offer flexible hours to manage family commitments and we respect the flexibility needs of employees who are also practicing creatives.

Key responsibilities

• Assist the implementation of an annual program of events and activities at both Ainslie and Gorman Arts Centres under supervision of the Program Manager;
• Assist the Programs team to manage arts-related venue hires and events and programming activities where required;
• Under direction of the Program Manager, work closely and collaboratively with A+G events and venue hire team to ensure complementary programming and scheduling using A+G processes and policies;
• Liaise with artists and prospective hirers/producers before, during, and after hires as required;
• Coordinate specific events and programs as required involving event management;
• Actively identify and facilitate opportunities to encourage community use of the venues alongside the core arts program delivered by the centres and A+G residents;
• Assist with identifying innovative ways to engage the public with the centres through the hire of venues for events and functions;
• Liaise with the Marketing Manager and Marketing Coordinator, under the direction of the Program Manager, to ensure effective promotion of public-facing events, and to ensure consistent implementation of the A+G brand with artists and hirers;
• Ensure that relevant event, financial and administrative processes are adhered to, and information is conveyed in a timely manner and appropriate format to the Production Manager, Facilities, Marketing and Finance/Administration teams.
• Liaise with the Facilities Manager and Production Manager where appropriate to ensure the facilities and associated equipment are maintained to a high standard at all times;
• Liaise as required with the Venue Hire Coordinator to ensure appropriate and timely set-up, resource availability, and clean-up associated with each hire or program activity;
• Assist at events and liaise with casual events staff, hirers, and suppliers as required;
• Develop strategic relationships with resident artists and organisations, independent artists and program artists, and community groups where required;

Draft budgets in consultation with the Program Manager, and monitor their implementation;

• Ensure COVID-Safe regulations, WHS, risk management and other operational requirements have been communicated to venue users during the enquiry process; liaise with colleagues to ensure venue user compliance and follow up with venue user if required;
• Maintain appropriate documentation, reporting and archival of activities undertaken, as required;
• Collate summary data of programs and events and evaluation information for annual reporting;
• Perform other related tasks as reasonably directed.

SELECTION CRITERIA

Essential 

• Demonstrated arts project management and/or event coordination experience
• Excellent written and verbal communication skills
• Experience in liaising with organisational staff, volunteers, contractors, and artists
• Experience in preparing, monitoring and meeting budgets/targets
• The ability to work autonomously but also in harmony with a small team, and with a diverse community of arts professionals and creative practitioners

Highly desirable 

• Highly developed art-form knowledge, preferably in Visual Arts, Design, Crafts, or Literature
• Production or programming experience in emerging, experimental and/or cross-disciplinary arts contexts
• Relevant tertiary qualifications or equivalent experience
• Knowledge of arts funding processes and reporting obligations