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Office & Events Assistant

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Organisation : Music & Opera Singers Trust Ltd

Location : Sydney (Sydney)

Work type : Full-time

Sector : Arts & Culture

Salary type : Annual Package

Application closing date : 11 Jun, 2019

About the role

What does it take to work at MOST?

You are a self-motivated admin wiz with the ability to write engaging, clear prose. You are proactive and enjoy being the most efficient person in the room. You feel confident meeting new people and can assertively contribute to meetings and strategy discussions. You are happy to work on tasks outside your job description and are comfortable working closely with a small team of colleagues.

You will work on a variety of activities involved in running a classical singing competition, an instrumental competition and other arts projects as well as some PA duties for the CEO.  Additional hours will be required several times a year due to weekend and evening events.  

What does success look like in this role? 

Within your first 3 months, you will be fully up to speed with MOST’s software, systems and processes and you will be working effectively as part of the team on a number of projects. 

Within your first 6 months, you will be confident in your ability to interact with stakeholders and suppliers. You will feel comfortable working unsupervised.

12 months and beyond, you will be self-managed and accountable for the tasks you take on and a knowledgeable and valued member of the team. 

Essential criteria:

  • high-level copywriting skills to assist in the preparation of online content, funding grants, printed programmes, scripts, correspondence and other written material including the drafting of board documents such as agendas and accurate minutes;
  • project and time-management skills – in particular, the ability to balance multiple tasks with competing timelines and priorities;
  • strong attention to detail with excellent proof-reading skills;
  • experience with digital marketing and the management of social media platforms. The Office & Events Assistant is expected to create and manage social content/ideas on a daily basis and to develop and expand community engagement;
  • knowledge of Apple Mac operating systems and Mac–based applications;
  • event experience including familiarity with the procurement, management & briefing of external suppliers such as consultants, videographers and photographers;
  • ability to work as part of a very small team;
  • ability to work calmly under pressure and to thrive on creative challenges;
  • willingness to take direction.


  • familiarity with CRM database systems;
  • musical and arts knowledge and interest;
  • familiarity with WordPress and Campaign Monitor;
  • familiarity with technical aspects of events (lighting and sound);
  • familiarity with European languages.

About the organisation

Organisation Name : Music & Opera Singers Trust Ltd

MOST® manages anumber of premier development programmes in music and the performing arts.

Music & Opera Singers Trust Ltd (MOST®) has a long and rich history since 1982 creating and managing elite music and opera competitions, awards and scholarships on national and international levels.

In 1982 MOST® launched the Marianne Mathy Scholarship that later evolved into the Australian Singing Competition for classical and opera singers under the age of 26 years. Now known as the IFAC Handa Australian Singing Competition in recognition of patron Dr Haruhisa Handa and the International Foundation of Arts & Culture (IFAC), the IFAC Handa ASC still features the Marianne Mathy Scholarship (‘The Mathy’) as the ultimate award within what has become the most recognised competition for young opera singers in our region.

In 1983 MOST® made the decision to promote the Marianne Mathy Scholarship as a competition for young opera and classical singers, and to establish a separate section for contemporary singers. Both sections were to come under the umbrella of the ‘Australian Singing Competition’. From 1985 the ‘Grace Bros Prize’ was the major prize within the Contemporary Section. From 1985 to 1989 both sections ran parallel to but separate from one another under the banner ‘Australian Singing Competition’. The Contemporary Section of the ASC proved a popular success, but sadly was suspended in 1990.

In 1986 MOST® acquired management of the Armstrong-Martin Scholarship. MOST® created the Opera Awards (Australia) that year to ‘house’ this prestigious award, which from 1987 was first presented to a professional opera singer. Since 2007 the Opera Awards features the YMFA Award (sponsored by the Youth Music Foundation of Australia) and the Armstrong-Martin Scholarship (sponsored by the Australian Elizabethan Theatre Trust).

In 2014 MOST® launched the Australian Cello Awards which featured the Allen-Evans Scholarship, the result of a bequest by sisters Mary Allen and Betty Evans. When MOST® took carriage of the Young Performers Awards (YPA) in 2016, it was decided that the Australian Cello Awards would be merged with the YPA and the Allen-Evans Scholarship would be offered to a gifted young cellist.

In addition to these various competitions, over the years MOST® has offered individual awards, scholarships and grants to support musicians, conductors and repetiteurs.

How to apply for this role

Applications not allowed for this job listing.

Please quote in application: Office & Events Assistant via Pro Bono Australia.

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