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Personal Assistant

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Organisation : Global Interaction

Location : Melbourne (Hawthorn)

Work type : Part-time

Sector : Religion & Religious Groups

Salary type : Hourly

Application closing date : 9 Jul, 2020

About the role

Personal Assistant to the Cross–Cultural Director 
Maternity leave cover 

This position provides confidential administrative support to the Cross-Cultural Director and ensures that all support requirements are met. The role covers but is not limited to performing your responsibilities in an organised and timely fashion, which is consistent with the operating practices of Global Interaction, the requirements of the roles and in doing so provides support to the relevant teams within the organisation.

Your organisation skills, service-orientated approach and attention to detail are vital to this role. An ability to take control and make decisions as needed are also key in supporting the Cross–Cultural Director. Excellent communication skills, proficiency with advanced MS Word, Excel, PowerPoint and Outlook are required as you work with efficiency, attention to detail and accuracy. Experience in a similar environment with an understanding of who we are and what our Mission is, will see you secure this excellent opportunity to work within a team of  people who are dedicated to the support of our organisation’s vision and teams across the globe.

Defined duties

  • Diary management, booking of travel and assisting with visa arrangements
  • Preparing of Board reports and Minutes as well as undertaking follow up action
  • Business matters including but not limited to mail, email and phone as required
  • Assisting Cross Cultural Workers with enquiries as directed by the Cross-Cultural Director

Administrative support

  • Administrative support for the Cross-Cultural Director
  • Handling communications on behalf of the Cross-Cultural Director including daily maintenance of digital diary, arranging/accepting meetings and telephone calls
  • Direct assistance and servicing any requirements of the Cross-Cultural Director
  • Accept responsibility for tasks/projects as required by the Cross-Cultural Director
  • Manage aspects of team meetings including venue set up, diary notices, documentation and materials
  • Maintain and manages diaries and meeting commitments
  • Type meeting minutes as required
  • Update and source data from Raiser’s Edge database

Event coordination

  • Organise and co-ordinate travel and accommodation arrangements
  • Event coordination for conferences, meetings and any other special events

Telephone attendance

  • Answer routine questions and obtain and furnish information
  • Always maintain confidentiality and privacy in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities 

Documentation management

  • Preparation of documentation as directed by the Cross-Cultural Director
  • Draft, write and prepare routine letters or reports as requested
  • Assist with administration of ministry projects
  • Organise and maintain correspondence and records, follows up on pending matters with some guidance
  • Distribution of mail including maintaining mailing lists, preparing labels, envelopes, assisting with mail outs etc

Duties may vary based on operational requirements of the organisation

This position is to cover maternity leave for a fixed term period; however, the term of the contract is to be agreed upon at the time of offer. The role is currently performed in 2 days per week (0.4 FTE), however  the working days and hours are negotiable with flexibility to spread the working hours across more than 2 days for the suitable applicant.

For further information or please contact Nandi Adams, People Manager at
Applications will close on Thursday 9th of July 2020.

About the organisation

Organisation Name : Global Interaction

Global Interaction is the Australian Baptist cross-cultural mission organisation. Global Interaction is the international cross-cultural sending agency of Australian Baptist churches and facilitates the service of Australian Baptists in Christ’s global mission. The headquarters are in Melbourne. We send people for evangelism, church planting and nurture, Biblical training and leadership development. We also recruit for a specialist agency established to manage and implement development, educational, medical and social justice programs. We have been operating for almost 130 years and have been known as Australian Baptist Foreign Mission (ABFM), Australian Baptist Missionary Society (ABMS) and now Global Interaction. We are an affiliated body of Australian Baptist Ministries. We work in partnership with many organisations in Australia and overseas, particularly Baptist World Aid Australia (“BWAA”), which provides funding for some of our specialist programs. We believe God's greatest gift is a life-transforming relationship with Jesus. Our passion is to share the gift of Jesus and see Him embraced by all people around the world. With deep compassion and cultural sensitivity, Global Interaction exists to empower communities to develop their own distinctive ways of following Jesus.

How to apply

Please quote in application: Personal Assistant via Pro Bono Australia.




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