Personal Assistant

• Diary management, booking of travel and assisting with visa arrangements
• Preparing of Board reports and Minutes as well as undertaking follow up action
• Business matters including but not limited to mail, email and phone as required
• Assisting Cross Cultural Workers with enquiries as directed by the Cross-Cultural Director

 
Administrative support

• Administrative support for the Cross-Cultural Director
• Handling communications on behalf of the Cross-Cultural Director including daily maintenance of digital diary, arranging/accepting meetings and telephone calls
• Direct assistance and servicing any requirements of the Cross-Cultural Director
• Accept responsibility for tasks/projects as required by the Cross-Cultural Director
• Manage aspects of team meetings including venue set up, diary notices, documentation and materials
• Maintain and manages diaries and meeting commitments
• Type meeting minutes as required
• Update and source data from Raiser’s Edge database

 
Event coordination

• Organise and co-ordinate travel and accommodation arrangements
• Event coordination for conferences, meetings and any other special events

 
Telephone attendance

• Answer routine questions and obtain and furnish information
• Always maintain confidentiality and privacy in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities 

 
Documentation management

• Preparation of documentation as directed by the Cross-Cultural Director
• Draft, write and prepare routine letters or reports as requested
• Assist with administration of ministry projects
• Organise and maintain correspondence and records, follows up on pending matters with some guidance
• Distribution of mail including maintaining mailing lists, preparing labels, envelopes, assisting with mail outs etc

 
Duties may vary based on operational requirements of the organisation