Program Coordinator

Did you know about the apex predator called a nharshark? What happened the last time you set out on a Perilous Quest? Who is making all the noise on Level 17? If you have ready answers to these questions and want to help us find out more, then join us in Melbourne’s most-storied Building and share your love of creativity and ideas with children and young people. Here, you can help children and young people from diverse backgrounds develop a passion for stories and find joy in their creations.

Working within an existing program, you will help coordinate our busy schedule of workshops with school groups, children, young people and their families from our creative space in Footscray. You will also contribute to the development of the program by liaising with schools, teachers and volunteers, ensuring the program meets their specific needs and help find opportunities for growth.

Reporting to the Program Manager you will be part of a small team with big ideas about delivering social impact in the community. You will also assist in the coordination of a team of dedicated volunteers to help young writers navigate the huge (and sometimes terrifying!) mythical creature that is the creative process. This role requires proven project coordination and administration skills.

You will be responsible for –

• Program Team coordination and administration
• Relationship-building and liaison with schools, teachers and visitors
• Database and systems maintenance

To be successful in this role, you will have –

• A passion for the arts in education
• Experience in project coordination and administration
• High-level verbal and written communication skills
• Knowledge of evaluation methodology and data collection processes
• Creative approach to opportunities and issues

About 100 Story Building

100 Story Building is a centre for young writers in Footscray. In our very tall (or very deep?) building, we deliver creative storytelling workshops for schools, families and young people to support them in a love of reading and writing. Our mission is to provide opportunities for the most marginalised children and young people in our community to build the literacy skills, confidence and sense of belonging that are fundamental to future success.

Key Selection Criteria

Qualifications & background

A background in administration and coordination with experience using a range of systems including booking systems. Previous experience in coordination of projects and project management is required, in educational settings would be advantageous.

Skills & Attributes

Communication – high level verbal and written communication skills to be the contact point for the organisation and to manage teacher and volunteer communications.

Data Management – ability to document and organise data and information in a cohesive and systematic manner. 

Administration and coordination – ability to coordinate complex bookings, manage and collate feedback and create meaningful reports, maintain a database of volunteers, schedule shifts and collect data.

Personal Qualities

Creative – responds to opportunities and ideas with a creative approach.

Flexibility – adapts to changes in the environment to effectively meet new challenges.

Initiative and accountability – takes responsibility for actions and proactively addresses issues and implements effective plans.

Self-motivated, team oriented – works independently as well as part of a team and has the flexibility to work outside normal hours. This may include some weekend or after hours work.