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Office & Events Assistant

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Organisation : Music & Opera Singers Trust Ltd.

Location : Sydney (Sydney)

Work type : Full-time

Sector : Arts & Culture

Salary type : Annual Package

Application closing date : 16 May, 2022

About the organisation

Organisation Name : Music & Opera Singers Trust Ltd.

Music & Opera Singers Trust Ltd (MOST®) has a long and rich history since 1982 creating and managing elite music and opera competitions, awards and scholarships on national and international levels. Currently MOST administers four separate initiatives: the IFAC Handa Australian Singing Competition , the ABC Young Performers Awards, the Opera Awards, and the Rona Tranby Award & Collection.

In addition to these various competitions, over the years MOST® has offered individual awards, scholarships and grants to support musicians, conductors and repetiteurs.

About the role

Music & Opera Singers Trust (MOST) is offering an opportunity for a part-time Office & Events Assistant: 22.5 hrs/week, 9am-5pm, Tuesday to Thursday. Additional hours will be required several times a year due to weekend and evening events. 

We hope to fill this role by the end of May. Interviews will be available Monday to Wednesday only (fulfilment of the role will be a 2-stage interview process).

What does it take to work at MOST?

You are a self-motivated admin wiz with the ability to write engaging, clear prose. You are proactive and enjoy being the most efficient person in the room. You feel confident meeting new people and can assertively contribute to meetings and strategy discussions. You are happy to work on tasks outside your job description and are comfortable working closely with a small team of colleagues.

You will work on a variety of activities involved in running a classical singing competition, an instrumental competition, an Indigenous oral history award and other arts projects. You will also be expected to perform some PA duties for the CEO.  

What does success look like in this role? 

Within your first 3 months, you will be fully up to speed with MOST’s software, systems and processes and you will be working effectively as part of the team on a number of projects. 

Within your first 6 months, you will be confident in your ability to interact with stakeholders and suppliers. You will feel comfortable working unsupervised.

12 months and beyond, you will be self-managed and accountable for the tasks you take on and a knowledgeable and valued member of the team. 

Essential criteria:

  • high-level copywriting skills to assist in the preparation of online content, funding grants, printed programmes, scripts, correspondence and other written material including the drafting of board documents such as agendas and accurate minutes;
  • project and time-management skills – in particular, the ability to balance multiple tasks with competing timelines and priorities;
  • strong attention to detail with excellent proof-reading skills;
  • experience with digital marketing and the management of social media platforms. The Office & Events Assistant is expected to create and manage social content/ideas on a daily basis and to develop and expand community engagement;
  • event experience including familiarity with the procurement, management & briefing of external suppliers such as consultants, videographers and photographers;
  • ability to work as part of a very small team;
  • ability to work calmly under pressure and to thrive on creative challenges;
  • willingness to take direction.

Desirable:

  • familiarity with CRM database systems;
  • knowledge of Apple Mac operating systems and Mac–based applications;
  • musical and arts knowledge and interest;
  • familiarity with WordPress and Campaign Monitor;
  • familiarity with technical aspects of events (lighting and sound);
  • familiarity with European languages.

Recommendations or enquiries should be directed to: amelia@mostlyopera.org

How to apply

Position Description : 2022 Office & Events Assistant PT

Applications not allowed for this job listing.

#PBA3

Please quote in application: Office & Events Assistant via Pro Bono Australia.


Profession: #Administration_and_Office_Support
Sector: #Arts_and_Culture
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