Senior Procurement Officer

• An exciting opportunity for a seasoned procurement professional to contribute to managing the buying and purchasing activities for a world-class cultural institution
• Permanent, full-time role
• A hybrid of working from our Melbourne CBD office and from home
• Attractive VPS 4 salary between $88,955 – $100,930 + 10% superannuation

About the opportunity

Reporting to the Financial Advisory Services Manager, your key accountabilities will include:

• Running end-to-end tenders across a complexity range under the guidance of Financial Advisory Services Manager
• Providing commercial and procurement advice to support internal customers with a focus on mitigating commercial and contractual risks
• Monitoring compliance of the Library’s procurements and contracts against Victorian Government Purchasing Board (VGPB) and the Library’s internal policies and procedures
• Where required, supporting completion of contracts, IT leases, agreements and other legal documents for the procurement of goods or services
• Developing and implementing process service and system improvement strategies in accordance with relevant legislation, policies, procedures and best practices

For more information about the role, please refer to the position description.

About you

This role would suit an all-rounder with experience across strategic sourcing, category management and contract management.

Essential:

• Significant experience in facilitating and managing procurements and contracts
• Ability to manage competing priorities and deadlines
• Ability to keep internal and external stakeholders engaged while managing their expectations on outcomes
• Ability to communicate with impact and produce high-quality written documents
• Ability to lead and navigate change
• A collaborative problem solver with strategic and critical thinking
• A valid Working with Children Check card or ability to obtain one prior to commencement

Desirables:

• Sound understanding of government purchasing and contract management practices and procedures (e.g. state purchasing contracts and registers, Local Jobs First etc.) and/or experience working in a regulatory environment
• Experience in social procurement
• Experience in documenting requirements and writing specification
• Experience effectively negotiating with vendors to achieve desired outcomes
• Experience in administering and training buyers in using procurement software (e.g. VendorPanel)
• Experience in developing procurement templates
• Proficiency in reporting and data visualisation tools (e.g. Power BI)
• A recognised tertiary qualification or vocational education and training (VET) in supply chain, business, law or a relevant discipline

State Library Victoria promotes a workplace that actively seeks to welcome and value the unique contributions of all people. We strongly encourage Aboriginal and Torres Strait Islander peoples, people with disability, people from cultural and linguistical diverse backgrounds, LGBTIQ+ and people of all ages and abilities to apply.

Culture and benefits

We are committed to developing and supporting a high performing workforce and an inclusive work environment. We offer attractive rewards and benefits to employees, including:

• Competitive salary and 10% superannuation
• Career advancement opportunities across a range of disciplines including information management, conservation, preservation, digitisation, curatorship, philanthropy, communications, information technology, strategy, policy, governance, finance and procurement, human resources and more
• Transparent performance framework that allows you to approach your work with confidence in how you are tracking, working to professional development plans agreed on by you and your manager
• Professional development opportunities including assignment and secondment opportunities, internal and external learning opportunities and Victorian Public Sector employee networks (e.g. diversity & inclusion groups, new ways of working group, etc)
• Generous leave entitlements including 20 days of annual leave, 18 days of paid personal leave, 16 weeks of paid parental leave, purchased leave, study leave, multicultural leave, family violence leave and more
• Flexible working arrangements including changes in hours of work, patterns of work and work area
• Salary packaging including salary sacrifice arrangements
• Discount on public transport
• Comprehensive health and wellbeing programs including discount on private health insurance, employee assistance program and annual flu vaccination

Find out more about our inclusion, diversity and access initiatives.

About us

State Library Victoria is overseen by Creative Victoria, part of the Victorian Government’s Department of Jobs, Precincts and Regions, and reports to the Minister for Creative Industries.

It is Australia’s oldest public library. Over more than 160 years, we have collected almost 5.5 million items including books, manuscripts, serials, photographs, artworks, maps and ephemera. Each year we add more than 70,000 heritage items to the Library’s rich collection.

We strengthen communities and inspire participation with a full calendar of free exhibitions, events, talks, workshops and children’s programming every season.

Our staff are passionate, motivated, professional, welcoming and proud to work in one of Melbourne’s most prized architectural jewels and best-loved cultural icons. We treasure our rich heritage and collection, and are excited by the Library’s future as a place that inspires possibilities for all Victorians.

Find out more about our values, goals and strategy.

COVID-19 vaccination information

State Library Victoria is committed to providing and maintaining a safe work environment that is without risk to the health of its employees. This means applying all current health directions. As a result, successful applicants will be required to provide evidence of COVID-19 vaccination or medical exemption prior to commencement.

Enquiries

For a confidential discussion, please contact Jana McDonald (she/her) on (03) 8664 7258 or email jmcdonald@slv.vic.gov.au.

We want all applicants to have an equal opportunity to demonstrate that they are the best person for the job. If you require an adjustment at any stage of the recruitment process, please contact our People team on (03) 8664 7258 or employment@slv.vic.gov.au.

Applications close Australian Eastern Standard Time 11:59pm Sunday, 29 May 2022