Executive Assistant

An Executive Assistant position is available with the ASU SA + NT Branch. This is a pivotal role in the union, working very closely with the leadership team and the elected members of Branch Executive and Branch Council. This position requires a high level of personal and organisational administrative support to the Secretary and Assistant Secretary, and operational administration of the union.

We are looking for a highly organised, resilient, discrete professional who supports the goals of the trade labor movement.

This is a full time, permanent position. Some out of hours work is required, for which 12 RDOs per year are provided in compensation.

THE SUCCESSFUL APPLICANT WILL BE:

AN EXPERIENCED EXECUTIVE ASSISTANT WHO CAN CONFIDENTLY:

• Provide personal administrative support to the Secretary and Assistant Secretary.
• Develop and maintain efficient and accurate administrative systems.
• Draft written materials including correspondence, data reports, minutes, and presentations to a professional standard.
• Maintain accurate and confidential records.
• Prepare and distribute documents to ASU Executive, Branch Council and Branch Conference.
• Liaise with key stakeholders including ASU national office, ASU interstate branches, other unions, peak bodies, Members of Parliament, Ministerial and Parliamentary staff, and media.
• Monitor and facilitate maintenance of the union’s assets including building and fleet vehicles.
• Manage office supplies and amenities.
• Liaise with all external consultants and service providers.
• Monitor the governance obligations / timelines for Registered Organisations under Fair Work legislation and assist with compliance and reporting.
• Maintain credit card, travel, training, and gift registers.
• Assist the Finance Officer with the annual audit, processing invoices, managing staff leave forms as needed.
• Organise travel and accommodation for elected officials, staff and members.
• Assist with the appointment and training of Workplace Representatives.
• Assist with event management.
• Provide the member engagement, industrial and organising teams with administrative support as required.

APPLICANTS WILL NEED TO DEMONSTRATE:

• Commitment to the Union movement / support of union’s values.
• Excellent communication and interpersonal skills.
• Experience in professional administration and record keeping.
• Ability to work to deadlines and manage competing demands
• Ability to use initiative and complete work autonomously
• Strong computer literacy, experience with database management

A position description with salary range and other conditions can be obtained by emailing Declan at dprice-brooks@asu-sant.asn.au using the subject line: Executive Assistant enquiry via ProBono Australia