Operations Support Officer (NSI-HS)

Do you want to work for a leading national not-for-profit organisation providing dedicated human and social services to a diverse Australia?

With community at the heart of everything we do, our purpose is to create a world in which everyone has access to equal opportunities.

About Role

The Operational Support Officer for our Humanitarian and Settlement programs will provide high quality operational and administrative services to support the Heads of and their respective leadership teams.

Key Responsibilities

• Anticipate, organise and coordinate workflow through email and diary management, prepare and manage all correspondence, meetings, take minutes at key meetings and liaison with all SSI offices
• Coordinate media and speaking engagements by managing enquiries, invitations and liaising with Marketing and Communications staff to prioritise opportunities and make recommendations to the leaders
• Draft and prepare correspondence, collate relevant reports, papers and materials, prepare high level PowerPoint presentations, speeches and undertake research to support meetings and speaking engagements
• Manage multiple projects through to completion using project management principles and practices to meet stakeholder expectations and project timelines.
• Work constructively in alignment with SSI’s values. Comply with all SSI’s policies and procedures and statutory obligations, occupational health and safety, child protection and equal employment opportunity initiatives to contribute to a safe, healthy, equitable and ethical workplace.

About You

We are seeking a skilled Personal or Executive Assistant with strong project management capabilities to join our purpose-driven organization. If you excel at managing multiple priorities, possess highly developed communication skills, and have a keen attention to detail, this role may be the perfect fit for you.

Please reach out to us for the full Position Description to review the Key Responsibilities and Measures of success.

Essential Criteria

• Minimum 5 years’ experience in a personal or executive assistant role working directly with a senior manager 
• Excellent time management and organisational skills
• Demonstrated ability to manage up
• Project management experience
• Excellent verbal communication and highly developed interpersonal skills and diplomacy
• High level customer service and attention to detail
• High level written communication skills
• Qualifications in business administration or a related discipline.

About our Benefits

• Salary packaging options to receive up to $15,900 of your salary tax-free meaning more take-home pay!
• Industry leading hybrid and flexible working arrangement supporting work from home and office, including the opportunity of a 9-day fortnight;
• Access to in-house training and learning opportunities for professional development and growth.
• Access to our inhouse wellbeing programs
• Working alongside professional and dedicated team members all wanting to make a difference in our communities.

About our Recruitment Process

SSI Group is strongly committed to actively safeguarding children and young people and providing a safe environment for them to thrive. We ensure children and young people’s safety, and wellbeing is embedded in the everyday thinking and practice of everyone at SSI, whether they interact directly or indirectly with children and young people. All employees will undergo a National Police Clearance and a Working with Children Check as a condition of employment.

Our commitment to Diversity

SSI strives to be an inclusive workplace for all people. We recognise that we operate in a diverse community and welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTIQ+ community, veterans, refugees and people with disability.