Accounts Officer

• Location:  Sydney 
• Working Arrangement: Hybrid  
• Hours:  Part-time, 22.8 hours
• Status:  Permanent 

Key Responsibilities:

Accounts Payable (AP)

• • Co-ordinate the day-to-day transactional operations of the accounts payable function.
  • Supplier/Vendor Invoices – review and process all supplier invoices for the organisation (including uploading multi-program/multi cost code invoices). Ensure that all invoices are correctly coded and approved in line with NDS Delegations policy. Follow up with relevant stakeholder where required.
  • Employee Expense Claims – process all employee expense reimbursements.
  • Supplier Payments – prepare weekly supplier payments run for review and approval. Send out remittances
  • Funds Availability – monitor bank accounts to ensure sufficient funds are available to make payments, prepare transfer documentation if required. Run regular aged cash listings for AP for review by Accountant and FC.
  • Customer Service – investigate and resolve supplier queries/questions provide copy information. Liaise with staff across the organisation and assist with their queries and questions and making sure they have correctly approved and coded invoices.
  • Corporate Cards – enter/upload corporate card information into the ERP system in a timely fashion.
  • AP Ledger – review AP ledger on a regular basis with Accountant & FC. Update and maintain supplier details in accordance with NDS protocols.

Accounts Receivable (AR)

• • Co-ordinate the day-to-day transactional operations of the accounts receivable function.
  • Invoicing – process/raise invoices in the financial system and ensure correctly coded and allocated to projects.
  • Process Recipient Created Tax Invoices (RCTI’s) into ERP.
  • Receipts – process and apply all receipts from clients/customers/others into the ERP system. Process credit card payments, where required, via NAB transact. Ensure all receipts are reconciled.
  • Banking – create bank deposit slips and perform banking when required.
  • Update and maintain customer details in accordance with NDS protocols.
  • AR Ledger – review AR ledger on a regular basis with Commercial Officer & FC.
  • Debt Management – follow up with unpaid debtors in conjunction with program teams. Prepare debt listings for service streams as required.
  • Customer Service – act as first point of contact for customer queries and assist in their resolution.
  • Statements – prepare and send customer statements on a regular basis.

Additional

• • Assist in the preparation of month end reconciliations for AR, AP & corporate credit cards.
  • Manage the accounts mailbox content ensuring all items are actioned and filed correctly.
  • Raising transfers for payroll.
  • Liaising with the L&D team and events teams for AP/AR transactions
  • Regular filing of documents (electronically) for AP, AR, banking documentation etc.
  • Reporting – assist with the regular management, financial and project reporting as required.
  • Annual Audit/Grant Audits – assist with preparation for and sourcing of documentation required by the external auditors/others as required.

Other Responsibilities

• • Perform other duties and responsibilities as required by manager/supervisor from time to time
  • Compliance with NDS’s policies and procedures at all times, including (but not limited to) HR, Quality, Work Health & Safety (WHS), IT, Security, and Data Privacy
  • Demonstrate the NDS values of Build respectful relationships, Lead change, Deliver clarity & impact, Support and develop others, Embrace diversity.