Office Manager

DOCUMENTARY AUSTRALIA CEO and BOARD SUPPORT:

• Coordinate DA office events/meetings calendar and the CEO’s diary
• Manage CEO/Staff travel arrangements.
• Manage office equipment, purchasing, invoicing and payments.
• Organise periodic team social events.
• Schedule annual Board/Committee meetings
• Collate quarterly board papers
• Take minutes of quarterly Board meeting and send to Board post-meeting
• Manage legal (non-grant) documents

DATA MANAGEMENT:

• Salesforce (SF) database administration
• Manage SF/Wordpress/Xero transactions reconciliations/reports

DONOR and FILMMAKER support:

• Coordinate filmmaker workshops
• Oversee quarterly film applications submissions process and enquiries
• Provide donor reports from SF as required.
• Manage Women Make Movies (US) partnership and requests from filmmakers.

Provide organisation-wide support as required:

• Manage enquiries received via email or via phone from external parties, donors or filmmakers

• Support event management logistics eg. workshops, events and screenings including venue sourcing, registration management, logistics and catering where required.
• New staff onboarding

• Ensure the office is fully operational including IT, phone systems, printers, stationery, subscriptions and resources are up to date
• Coordinate the office calendar and keep team members abreast of upcoming activities and deliverables.

Essential selection criteria:

• Sydney-based, office located in Paddington
• Demonstrated strong attention to detail
• Strong administrative and organisational skills
• Proven ability to manage a broad range of activities simultaneously
• Excellent interpersonal skills, verbal and written communication skills
• Skilled with MS Office and database management
• Ability to work autonomously, constructively and collaboratively as a part of a dynamic, high performing, fun team.
• Candidates must hold Australian or New Zealand citizenship or the capacity to permanently work in Australia.

Desired:

• Demonstrated experience within a non-profit organisation work environment
• Understanding of the Australian philanthropic landscape
• Excellent website, Office 365/Word/Excel skills – CRM (Customer relationship management) ie. Salesforce, XERO and WordPress, would be an advantage.
• Aptitude for picking up new on-line tools and systems.