VOLUNTARY COMPANY SECRETARY

ABOUT YOU

You are an experienced and skilled Company Secretary that understands the importance of compliance and the provision of expert support to the board of directors and CEO.

You understand the importance the company secretary role plays in supporting the effectiveness of the board by monitoring that board policy and procedures are followed, coordinating the timely completion and despatch of board agenda and briefing material, and performing tasks to ensure the board is compliant with Australian corporate law.

To be successful you will have a demonstrated ability in effective, compliant company secretary services to boards. You have the capacity to build effective relationships with the CEO and board of directors. You will be an outstanding communicator in-person, over the phone and in writing with the ability to maintain a calm, pleasant and respectful manner with a diverse range of people.

RESPONSIBILITIES

• Act as the appointed Company Secretary;
• Ensure Cufa is compliant with Australian corporate law;

• Managing board processes – board and committee papers and circulation of agendas, minutes, discussion papers, proposals for the board and its committees;
• Ensuring members’ and directors’ meetings are properly called and held (within delegation authority);
• Ensuring the necessary registers are established and properly maintained and ensuring that the company’s financial records are maintained, and reports prepared in accordance with the requirements of the Act;
• Ensuring records of members’ and directors’ meetings are kept in compliance with the Act and the organisation’s constitution (within delegation authority);
• Understanding and ensuring the company complies with its statutory obligations, ensuring requirements of ASIC and ACNC and other regulators are met, including continuous disclosure;
• Providing or procuring advice for directors regarding application of the Act, company constitution, and other legal and regulatory requirements;

• Advising the board on good practice in corporate governance;
• Promoting the compliance framework to safeguard the integrity of the organisation;
• Counselling the board on standards of ethical and corporate behaviour;
• Ensuring the board has the information it needs to make informed decisions;
• Organising board performance reviews;
• Being involved in risk management and corporate responsibility matters;
• Managing director induction and maintenance of a director governance manual;

Please note you will be required to attend after hours board and committee meetings and extra hours for preparation of paperwork. 

KEY SELECTION CRITERIA

This position will suit an individual who is appropriately experienced and qualified, and/or are seeking an opportunity to work closely with Board colleagues, under the guidance of a Chairperson. We are interested in candidates who can demonstrate the following skills and qualities:

• At least five years’ experience as a Company Secretary in the not-for-profit sector

• Ability to communicate and consult effectively at all levels
• Exposure to the voluntary and/or not for profit sector
• Supporting the vision and commitment to the aims and objectives of Cufa
• Ability to contribute to the strategic direction of Cufa

Ability to devote time and effort to assist Cufa in achieving its strategic objectives